Posted:
Position: Receptionist/Admin Assistant
Date Posted: August 1, 2026
Industry: Administration & Office Management
Employment Type: Full Time
Experience: Previous Experience in Reception, Administration, or Office Coordination
Qualification: Diploma or Bachelor’s Degree in Business Administration, Office Management, or a related field
Salary: AED 5000 to 10000 (estimated)
Location: Dubai, United Arab Emirates
Company: Confidential
Description:
A growing organization in Dubai is looking for a professional and proactive Receptionist/Admin Assistant to support front desk operations and manage various administrative activities. The ideal candidate should have strong organizational skills, excellent communication abilities, and the ability to handle multiple responsibilities efficiently.
The selected candidate will be responsible for managing reception duties, coordinating office administration, maintaining records, supporting employees, and ensuring smooth daily operations while maintaining a professional and welcoming environment.
Key Responsibilities:
• Welcome visitors, clients, and vendors while providing a professional first impression of the company.
• Handle incoming calls, emails, and enquiries while directing them to the relevant departments.
• Maintain administrative records, filing systems, databases, and documentation for easy access.
• Manage office supplies, stationery, pantry inventory, and administrative assets.
• Coordinate procurement requests and communicate with suppliers and service providers.
• Support workstation setup, employee onboarding arrangements, transfers, and office workspace changes.
• Conduct regular office inspections to ensure cleanliness, functionality, and compliance with company standards.
• Coordinate with maintenance teams and external vendors to resolve office-related issues.
• Assist with meeting schedules, conference room bookings, appointments, and administrative coordination.
• Support employee travel arrangements, accommodation bookings, transportation, and other logistics.
• Prepare reports, correspondence, approvals, and internal administrative communications.
• Maintain visitor records, issue access passes, and follow security procedures.
• Handle confidential company information with professionalism and discretion.
• Perform additional receptionist and administrative tasks as required.
Requirements:
• Previous experience in reception, administration, or office coordination roles.
• Strong organizational and multitasking skills with excellent attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications and administrative systems.
• Professional appearance with a customer-focused approach.
• Ability to manage priorities and work effectively in a fast-paced environment.
• Strong knowledge of:
• Office administration and coordination.
• Record management and documentation.
• Vendor coordination and workplace support.
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