Payable Accountant

Role Overview

As the Accounts Payable Accountant, you will own the full cycle of supplier and expense payments — from receiving an invoice through to the moment it is paid correctly and on time. The role sits at the point where financial records, vendor relationships and internal controls meet, so your accuracy directly protects the organisation from overpayment, duplicate settlement, late fees and audit findings. Working closely with procurement, finance colleagues and external suppliers, you will keep payables clean, current and fully supported.

Key Responsibilities

• Receive, verify and post supplier invoices and credit notes, confirming they carry valid approval, correct tax treatment and the right vendor details before they enter the ledger.
• Perform three-way matching of purchase orders, goods received notes and invoices, and escalate quantity, pricing or delivery discrepancies to procurement and departmental owners for resolution.
• Prepare and run payment schedules in line with agreed supplier terms, assembling the supporting documentation required for authorisation and release of funds.
• Reconcile supplier statements to the payables ledger each month, chasing missing invoices and clearing long-outstanding items before they age further.
• Maintain accurate vendor master data, including banking details, tax identification information and payment terms, applying the required verification controls when details change.
• Investigate and resolve internal and external payables queries within agreed turnaround times, keeping stakeholders informed of progress.
• Support month-end and year-end close by preparing accruals, prepayment schedules and payables ageing reports, and by explaining movements in the balance.
• Compile documentation and explanations for internal and external audit requests, and help strengthen payables controls and process documentation where gaps are identified.

Requirements & Qualifications

• Bachelor's degree in Accounting, Finance or a related field.
• CPA(K) or ACCA — either fully completed or actively in progress.
• At least three years' hands-on experience in an accounts payable role, including invoice processing, payment runs and supplier reconciliation.
• Strong reconciliation, analytical and numerical skills, with the ability to trace a discrepancy to its source rather than simply reporting it.
• Working knowledge of double-entry bookkeeping, payables controls and the tax rules that apply to supplier invoices and payments.
• High attention to detail, demonstrated integrity in handling payments and confidential financial information, and discipline in following established processes.
• Ability to manage a high volume of transactions to deadline while maintaining accuracy.
• Comfortable working in accounting software and spreadsheets, and clear in written and verbal communication with suppliers and colleagues.