HR and Facility Officer

HR and Facility Officer

Our client, a tour and travel company, is seeking a qualified HR and Facility Officer to be based in Nairobi, Kenya. This role is pivotal in supporting both the human resources and facility management functions, ensuring smooth operations and compliance across the organization.

Main Tasks and Responsibilities

HR Operations:

• Liaise with the HR & Facility Manager, managers, and team leaders to ensure a timely and quality recruitment process.
• Manage job advertising, longlisting, interview scheduling, and background checks efficiently.
• Follow onboarding procedures, ensuring executives are informed, the process is executed effectively, and new staff understand expectations.
• Follow offboarding procedures and ensure exit documents such as clearances are properly completed and filed.
• Assist the HR Manager in investigations and documentation of conflicts and disciplinary matters.
• Ensure compliance with labor laws, including the Employment Act and health and safety regulations.
• Work with the HR Manager to identify and mitigate risks such as injuries and accidents.
• Assist the HR Manager in availing HR documents during audits.
• Support the Management Team by taking care of up-to-date minutes, sending reminders, and sharing documents within stipulated deadlines.
• Critically follow through to ensure all policies are followed by team members and report any breaches to the HR Manager.
• Maintain confidentiality of all personnel records and sensitive documents (e.g., contracts, disciplinary records) and handle them with discretion.
• Adhere to data privacy requirements, following company policies and legal requirements to protect employee information.
• Assist the performance process by explaining the process and documentation, sending reminders, coordinating performance improvement plans such as mentorship, coaching, and learning sessions.
• Review leave records in the system monthly to ensure accuracy.
• Maintain accurate and up-to-date staff records in accordance with internal HR company procedures.
• Manage contracts: prepare staff contracts accurately and ensure they are duly signed and filed.
• Update payroll information, including personal statutory details, overtime, and salary data.
• Keep HR department working sheets and documents (e.g., Google Sheets, working documents) accurate and current.
• Draft official letters and all other necessary documentation.

Facility Management:

• Coordinate maintenance, repair, and upkeep of company facilities, including buildings, grounds, compound, and equipment.
• Coordinate space planning, including office layout, furniture, and equipment.
• Ensure housekeeping services such as cleaning, trash removal, and recycling are performed.
• Coordinate utility usage (electricity, water, gas) and implement energy-saving initiatives.
• Ensure compliance with environmental, health, and safety regulations, including waste management and emergency preparedness.
• Make health and safety regulations clear for everyone and ensure a safe working environment.
• Inform and guide office assistants (kitchen, cleaning, security) as requested by the HR Manager.
• Work closely with the IT & Facility Officer regarding facility issues.

Qualifications

• Bachelor's Degree in Human Resource Management.
• IHRM Licensed.
• CHRP Certification is an added advantage.
• Minimum of two (2) years of experience in HR operations.

The Right Person for the Job

The ideal candidate should possess the following skills and competencies:

• Attention to detail
• Teamwork and collaboration
• Good communication and reporting skills
• Reliability
• Problem-solving and decision-making
• Result-oriented
• Initiative
• Creativity
• Leadership skills

What We Are Offering

We are offering the successful candidate a monthly basic salary ranging from KES 42,500 – KES 80,000.

How to Apply

Send your CV only to [email protected] by 10th August 2026 with the subject line: HR AND FACILITY OFFICER (TOUR AND TRAVEL COMPANY). Applications will be reviewed as they are received, and qualified candidates will be called for an interview as soon as their CVs are received. Kindly indicate your current, last, or expected salary in the CV. Candidates who do not hear from us by this date should consider their applications unsuccessful.