HR Senior Assistant

Role Purpose

• The HR Senior Assistant provides technical and administrative support to ensure the efficient processing, documentation, monitoring, and maintenance of a wide range of HR transactions and services delivered to Office personnel

Functions / Key Results Expected

HR Advice

• Provide guidance to personnel on administrative procedures, processes and practices related to the delivery of HR services.
• Assist the HR Lead in engaging with internal and external clients, addressing routine inquiries and escalating complex or exceptional issues as needed.
• Contribute to a positive onboarding experience by supporting the timely processing of new hire documentation and orientation tasks. 
• Advise personnel on standard aspects of recruitment, performance management, and learning and development processes in accordance with UNOPS policies.

Talent Acquisition and Administration

• Support the end-to-end recruitment process, including the preparation of offers and rejections, data entry in the HR information system (HRIS), and coordination of reference checks.
• Assist in the longlisting, testing, and interviewing stages, including calculating applicable fees and documenting recruitment proceedings, particularly for General Service (GS) positions. Finalize selection and other required process approvals
• Inform and advise personnel, consultants, partners, and project resources on standard conditions of service and entitlements based on their contract modality, ensuring timely and efficient onboarding.
• Follow up with supervisors and personnel to ensure timely completion of HR processes such as absence requests and performance evaluations in HRIS.
• Support payroll verification processes and maintain accurate HR records and reference files.
• Monitor the status of HR actions, including expiring contracts and pending separations, to enable timely intervention by the HR Lead and supervisors.

Knowledge Building and Sharing

• Provide planning, logistical, and administrative support for HR-related training sessions and learning initiatives.
• Participate in the delivery and facilitation of knowledge-sharing activities to build HR capacity within the organization.

Education Requirements

Required

• Secondary school (or equivalent) with 5 years of relevant experience OR
• Bachelor’s degree (or equivalent) in any discipline with 1 year of relevant experience is required

Desired

• A globally or nationally recognized professional certificate in Human Resource Management (HRM) is desired.