Senior Program Associate, Global Land, Environment, and Climate (LEC)

Responsibilities include but are not limited to:

Program Support

• Manage coordination and logistics for virtual and in-person convenings, including team retreats, learning exchanges, and global conferences (e.g., COP, London Climate Week).
• Own scheduling and cross-team coordination, proactively managing team calendars and follow ups on action items.
• Support online course production for the Grassroots Justice Network Academy (GJNA) by overseeing translation workflows, liaising with video editors, and tracking deliverables to ensure timely completion.
• Collect M&E data on member engagement to support ongoing learning about our impact and effective strategies
• Monitor media sources and databases for relevant updates and to provide light research support for programmatic focus areas
• Maintain clear, structured meeting notes capturing key decisions, and action items to ensure clarity across the team.

Program Finance and Operations

• Manage team expenses, including requests for expense approval, managing invoices, and tracking payments.
• Support the drafting of consultant and vendor contracts with guidance from the Senior Operations Manager and the Global Finance team.
• Oversee expense tracking and reporting for the Managing Director, ensuring accuracy and timely submission.
• Support budget management by maintaining up-to-date tracking tools and monitoring expenditures against approved budget. 

Publications and External Deliverables

• Provide line-by-line proofreading of funding proposals, donor reports, and program publications to ensure clarity, consistency, and alignment with approved language and messaging.
• Support proposal development processes by tracking deadlines and coordinating input from multiple team members.

Here’s what you might have tackled in the past week:

• Helped coordinate with a video editor to ensure learning videos for a new online course are produced on time for our launch date.
• Took detailed meeting notes during a team planning call for the carbon justice campaign and circulated clear action items to ensure follow-through across the team.
• Coordinated and managed logistics for a global convening in Sierra Leone, including reviewing participant visa and flight procurement status and booking venues.
• Organized a virtual meeting of 20+ environmental justice advocates by sharing materials in advance, arranging interpretation, managing the Zoom chat during the meeting, and  sharing notes and the recording in a follow-up email. 
• Updated tracker for budgets and expenses (consultants, travel, etc.) and prepared clear spending updates for the Senior Operations Manager and Managing Director.
• Organized data on completion rates and quiz scores for our online Carbon Justice 101 course and shared statistics with the team to improve engagement.