Real Estate Sales Coordinator

Position Title: Real Estate Sales Coordinator

Direct Line Reporting: Sales & Marketing Director

Industry Sector: Real Estate

Gross Salary Structure: Competitive

Location: Nairobi

Job Summary

We are seeking a highly organized, systematic Real Estate Sales Coordinator to synchronize our property sales operations and elevate team performance. Your primary mandate is to anchor our daily sales pipeline, ensuring smooth administration from initial buyer inquiries through to final contract execution. This position bridges operational management with client relationship tracking; you will supervise the sales team's daily routines, maintain data integrity within our CRM systems, and eliminate administrative friction during high-value property closures. The role demands an agile coordinator who possesses a strong understanding of real estate sales frameworks and can successfully blend team leadership with structured administrative oversight.

Core Competencies

Sales Workflow Coordination & Tracking

• Oversee day-to-day property sales tracks and provide real-time operational support to enable agents to hit quarterly goals.

• Monitor incoming leads, trace sales pipelines, and audit agent follow-up schedules to maximize lead conversion rates.

• Supervise the prompt generation, indexing, and vetting of legal offer letters, sales contracts, and property transfer documentation.

Team Supervision & Operational Alignment

• Coordinate daily routines, assign lead distributions, and manage the operational activities of the field sales team.

• Track individual and group performance metrics, providing administrative support to underperforming pipelines.

• Organize sales alignment meetings, structure internal property training modules, and manage the onboarding process for incoming sales staff.

Client Experience & CRM Administration

• Build and safeguard strong relationships with buyers, corporate investors, and prospective real estate clients.

• Enforce corporate standards for prompt customer response times regarding structural inquiries and project designs.

• Schedule and log client site visits, coordinate formal property viewings, and maintain pristine profile data within the central CRM platform.

Analytical Reporting & Market Support

• Compile and draft weekly sales velocity updates, revenue summaries, and monthly agent scorecard evaluations for executive review.

• Evaluate shifting market demands and competitor pricing strategies to provide actionable volume insights to leadership.

• Drive cross-departmental coordination between marketing, finance, and legal teams to ensure marketing campaigns align with inventory availability.

Skills & Experience Required

Minimum Entry Criteria

• Academic Foundation: Degree or Diploma in Business Administration, Sales & Marketing, Real Estate, or a related commercial discipline.

• Professional Track Record: Minimum of 3 years of progressive experience in sales coordination, real estate administrative support, or portfolio tracking.

• Leadership Practice: Proven experience directly supervising, scheduling, or coordinating the daily field tasks of a corporate sales team.

• Technical Mastery: High proficiency using Microsoft Office software (particularly Excel) and modern CRM database applications.

Key Capabilities

• Process Architecture: Strong organizational and resource-coordination skills, with an ability to manage multiple moving property deals simultaneously.

• Interpersonal Agility: Polished corporate communication, negotiation, and conflict resolution skills suited for managing both internal agents and external high-net-worth buyers.

• Analytical Mindset: Comfortable translating raw sales numbers, property data, and pipeline velocity into structured reports for senior management.

What We Offer

• Competitive Compensation Package: Earn a competitive baseline salary designed to reward your administrative expertise and team management successes.

• Career Evolution: Expand your career within a prominent real estate environment that offers direct exposure to large-scale property developments.

• Vibrant Culture: Join a collaborative, forward-thinking operations team that values systemic organization, clear communication, and career growth.

Send your CV for the Real Estate Sales Coordinator position, making sure to include the exact job title in the subject line of your email. Apply today and help bring accuracy and efficiency to our financial operations.