Project Coordinator

Key responsibilities will include:

Project Operations & Logistics 

• Coordinate travel, meetings, training, and project related events in line with programme guidelines
• Support planning and coordination of field activities
• Liaise with partners and internal teams to ensure smooth implementation of project activities 

Financial & Administrative Coordination 

• Support budget tracking, expenditure monitoring and activity costing in collaboration with Finance
• Review payment requests, activity budgets and supporting documentation for accuracy and compliance
• Coordinate procurement and logistics processes in line with LSTM and donor policies
• Maintain accurate project records, files and administrative documentation

Asset & Resource Management 

• Maintain and update project asset registers and inventory records.
• Coordinate asset allocation, servicing, insurance, and periodic physical verification in line with LSTM policies.

Monitoring, Reporting & Learning 

• Support routine monitoring of project indicators and data collection activities.
• Maintain project trackers, risk registers and issue logs.
• Support documentation of lessons learned and best practices.  

Compliance, Ethics & Governance

• Support adherence to research governance requirements, ethical approvals, and regulatory standards.
• Maintain documentation to support audits, reviews, and donor reporting processes. 

The ideal candidate will demonstrate:

• Bachelor’s degree in business administration, Project Management, or a related field
• Extensive experience coordinating health, research, or development projects
• Experience in health project coordination in East Africa
• Excellent communication skills and fluent in Swahili and English
• Experience working on multi-country and/ or multi-partner projects
• Experience supporting budgets, procurement, and reporting processes
• Computer literate with working knowledge of MS Office applications