Operator - Logistics Planning & Documentation (CAD/CAM– GLC) M/F

Role Overview

This clearing and forwarding role sits at the centre of daily logistics operations, handling everything from stock postings and customs payments to invoice verification and documentation control. You will work across multiple systems, including TALO, SAP, and the ANT Yard management platform, to keep inventory accurate, cleared goods moving, and records audit-ready. Your attention to detail directly protects the business from payment delays, stock discrepancies, and compliance gaps in a high-volume import environment.

Key Responsibilities

• Upload chassis data in TALO/CAD-CAM and create purchase orders, goods receipts, and invoice records in SAP/TALO/CFAO workflows.
• Run the monthly stock take process, including pre-audits of CFAO/TALO stocks, reconciliation after physical counts, and alignment of system records with actual inventory.
• Process customs duty and tax payments, validate declarations submitted by customs agents, and prepare payment request dossiers with full cost breakdowns for duty, excise, and VAT in the required finance format.
• Prepare Citi direct upload files to facilitate approved payments.
• Receive and verify invoices from port, ex-warehouse, warehouse, accessory, and transport providers, including ANT invoices, checking each against tariff cards or purchase orders before routing for approval.
• Compile ANT invoicing statistics and draft monthly invoices to ensure accurate and timely billing for all services rendered.
• Coordinate logistics planning with CFAO sales and operations processes, tracking vehicle units at accessory suppliers and demonstration stock using LPOs and the ANT Yard management system.
• Maintain and archive logistics documentation for both CFAO and ANT operations under the approved SOP, using SPOT, EDOC, and related platforms.
• Act as system super user for the onsite Yard Management System, Synertrade, TALO, and ANATA, supporting deployment and consistent operational use.

Requirements & Qualifications

• Diploma or degree in Commerce, logistics, or a related field.
• At least 3 years of experience in clearing and forwarding (C&F).
• Working knowledge of TALO, CAD/CAM, and SAP, particularly around stock uploads, purchase orders, and goods receipt processing.
• Familiarity with customs duty, excise, and VAT payment processes, including validation of customs agent declarations.
• Experience preparing payment requests and supporting documents in a finance-approved format.
• Strong skills in invoice verification, reconciliation, and monthly stock taking.
• Ability to work confidently with logistics systems such as the ANT Yard Management System, Synertrade, SPOT, EDOC, and ANATA.
• High attention to detail and strong organisational skills for file management, archiving, and audit readiness.