Driver - Kakamega

Role Overview

This position keeps the organization moving — literally. The driver is entrusted with getting staff, visitors, and program materials to offices, partner sites, and field locations safely and on schedule, while treating every trip as a compliance event that must be documented, authorised, and defensible under donor and audit scrutiny. Because so much of the organization's work depends on people and supplies reaching remote or hard-to-access areas, a disciplined, reliable driver is not a support afterthought but a direct enabler of program delivery.

The role combines professional driving with hands-on vehicle stewardship and light administrative support, so the person in this seat spends their day not only behind the wheel but also inspecting, logging, reporting, and occasionally running documents between offices and departments.

Key Responsibilities

• Operate assigned vehicles safely: Drive organization vehicles on official business in full compliance with national traffic law and internal transport policy, using defensive driving techniques and maintaining constant awareness of road, weather, and traffic conditions.
• Protect passengers and cargo: Take responsibility for the wellbeing of everyone on board — staff, consultants, visitors, and other authorised travellers — as well as any materials being transported, including during long-distance or rural journeys.
• Perform daily vehicle checks: Carry out pre-trip and post-trip inspections, keep the vehicle clean and roadworthy, and flag any defect, fault, or mechanical concern to the transport or administration unit without delay so servicing can be arranged.
• Manage fuel and vehicle resources: Track fuel consumption, drive in a way that promotes efficiency, and account for usage in line with organizational policy so that fleet costs stay controlled and transparent.
• Maintain accurate records: Update the vehicle logbook after every trip with mileage, destinations, fuel taken, and purpose of travel, and submit monthly vehicle reports on schedule.
• Report incidents promptly: Escalate accidents, near misses, security incidents, or mechanical breakdowns to management immediately and in the required format, supporting any follow-up or investigation.
• Handle document and materials movement: Collect and deliver correspondence, parcels, and program materials between offices, partners, and field sites, and assist with photocopying, filing, scanning, and internal distribution of communications and supplies when not driving.
• Uphold compliance, safeguarding, and conduct standards: Follow journey management and route approval procedures, keep insurance, registration, and statutory requirements current, complete mandatory safety and safeguarding training, and report any safeguarding or ethical concern through the proper channel.

Requirements & Qualifications

• Education: Minimum KCSE grade D+ or an equivalent secondary-level qualification.
• Licensing and certification: A valid driving licence covering classes B, C, and E (or equivalent), a valid AA Driving Certificate or comparable defensive driving certification, and a current Police Clearance Certificate.
• Experience: At least four years of professional driving experience, ideally gained within an NGO, donor-funded programme, or corporate fleet environment.
• Road knowledge: Strong familiarity with national road networks, particularly field and rural routes, and the ability to plan safe, practical journeys to unfamiliar destinations.
• Driving competence: Confident operating both manual and automatic transmission vehicles, with a solid grasp of road safety regulations and defensive driving practice.
• Documentation skills: Careful, detail-oriented record keeping — logbooks, fuel records, and periodic reports must be complete and accurate enough to withstand audit review.
• Personal attributes: High integrity, reliability, and accountability in handling organizational assets; a service-oriented and respectful manner with all passengers, including senior staff and external visitors.
• Resilience and judgement: Ability to work under pressure, manage fatigue and long-distance travel sensibly, remain calm and disciplined in emergencies, and collaborate constructively with program and operations colleagues.
• Commitment to safeguarding: Willingness to apply protection policies in practice, particularly where vulnerable populations are involved, and to speak up about risks or misconduct.