Accounts Assistant

Role Overview

This position supports the finance function of a member-based financial institution, ensuring accurate record-keeping and smooth daily operations. Working closely with the finance team and reporting to senior accounting staff, the role handles everything from bank reconciliations and payment processing to stock monitoring and document control. Your attention to detail directly supports the institution’s financial integrity and the trust of its members.

Key Responsibilities

• Post daily bank remittances to member accounts accurately and on time, while preparing internal local purchase orders as needed.
• Reconcile cash books against bank statements, investigating discrepancies and ensuring all ledger postings are correct.
• Manage journals and ledgers for the society, including sorting financial documents and routing them to the appropriate accounts.
• Prepare and process cheques, payment vouchers, and member refunds, while ensuring timely and accurate payment execution.
• Handle petty cash operations, including daily requisitions, issuance, and posting to relevant ledgers with proper documentation.
• Maintain and update stock records, conduct regular physical stock counts, and perform reconciliations to monitor all stock transactions.
• Assist senior finance staff with liquidity reports, statements of accounts, and data filing through the electronic document management system.
• Review system reports for accuracy, trace errors to their sources, and flag any ledger differences to the Chief Accountant while coordinating with the relevant departments to resolve them.

Requirements & Qualifications

• Minimum of CPA II/CIFA II, a Diploma in Accountancy, Finance & Banking, or a final-level CPA/CIFA qualification; a degree in a relevant field is also accepted.
• At least three years of experience in an accounting or financial institution, preferably within a SACCO or a finance/accounts department.
• KCSE mean grade of C (plain) or higher, with at least C (plain) in both Mathematics and English.
• Candidates must be above 24 years of age.
• Strong multitasking ability with close attention to detail and a meticulous approach to figures and records.
• Analytical skills for investigating discrepancies and identifying root causes of reporting errors.
• Effective communication and presentation skills for liaising with departments and senior staff.
• A demonstrated commitment to equity, transparency, confidentiality, and exemplary integrity in handling financial information.