Finance Assistance

Role Overview

The Finance Assistant handles the day-to-day financial administration that keeps the Somalia programme's payments, records and reporting running smoothly. Working alongside the Finance and Administration Officer, Programme Accountants and Programme Support and Administration Officers, the post-holder processes payment documentation, maintains digital finance folders, and prepares the paperwork that auditors and programme teams depend on. Reporting to the Head of Finance and Administration Manager, this role is central to ensuring every transaction is properly authorised, filed and retrievable when it matters most.

Key Responsibilities

• Payment compliance and processing: Check that payment requests meet the requirements of the Finance and Budgeting Policy before they move forward, prepare monthly batch uploads for taxi and flight costs for review and submission to Agresso, and support the digital processing of payments.
• Document marking and filing: Apply "paid" stamps to digital payment documents and keep well-organised folders covering invoices, receipts, bank statements, financial reports and contracts.
• Bank monitoring and statutory returns: Assist the Head of Finance with the weekly review of Mogadishu bank statements and completion of the related monthly checklist, and support the Finance Officer in filing monthly statutory returns.
• Folder maintenance and PDF handling: Work with the Somalia Programme Support Officers to review folders each month, clear out blank templates, merge finance documents using the assigned PDF permissions, and keep the digital payments folder current so payment records and supporting documents are filed and monthly filing is closed on schedule.
• Records retrieval: Locate and supply documents promptly for financial reporting, internal and external audits, and other ad hoc requests, including archived finance correspondence held in the box folder and a dedicated folder for statutory returns-related payments.
• Timesheet administration: Maintain the monthly timesheet folder for Somalia staff and follow up with colleagues to ensure submissions arrive on time.
• Audit support: Help the Head of Finance keep the Somalia programme audit tracker up to date, liaise with the relevant Programme Accountant to gather sample documents for project audits, and index files systematically so reviews run efficiently.
• System updates and general support: Upload final audit reports to Salesforce at both project and organisational level, provide clerical and administrative backing to the finance department, and take on other duties as directed by the Programme Finance Manager.

Requirements & Qualifications

• A degree or higher diploma in finance or a related discipline, and/or CPA Section II.
• Practical office experience in a finance or administrative support setting; prior experience within Trócaire of more than six months is an added advantage.
• Strong computer skills, particularly Microsoft Word, Excel and Outlook. Familiarity with finance systems such as Agresso and CRM platforms like Salesforce would be beneficial.
• Well-developed organisational skills, the ability to take initiative, and the judgement to prioritise competing tasks.
• Capacity to manage several assignments at once while maintaining close attention to detail.
• Clear verbal and written communication with team members and partners.
• Able to work with minimal supervision as well as contribute constructively within a team.
• Consistent reliability, objectivity and honesty, with an unwavering sense of integrity.
• Confidence engaging respectfully with a diverse group of colleagues and partners, and cultural sensitivity in all working relationships.
• Flexibility to work additional hours when required to deliver results, and a genuine commitment to, and understanding of, Trócaire's mission and values.