Workshop Administrator

Job Description:

Maintenance Planning & Scheduling

• Prepare and update preventive maintenance and repair schedules in collaboration with the workshop supervisor.
• Generate and close job cards for all maintenance and repair works.
• Track upcoming services and inspections using the company’s vehicle tracker

 Documentation and Record Management

• Maintain accurate records of work orders, job cards, parts requisitions, and inspection reports.
• Update the vehicle maintenance tracker daily with completed and pending jobs.
• File all workshop documents systematically for audit readiness.

 Procurement & Inventory Coordination

• Raise and follow up on spare parts and consumable requisitions.
• Work with procurement and stores to ensure timely availability of parts and consumables.
• Track usage of parts against specific jobs to control costs and reduce wastage.

Reporting & Budget Support

• Prepare weekly and monthly reports on maintenance status, costs, and downtime.
• Support the Workshop Supervisor in compiling inputs for the workshop budget.
• Maintain expenditure records to track variance between planned and actual costs.

Compliance & Audit Support

• Keep inspection schedules updated and track NTSA or internal certification timelines.
• Ensure all maintenance documentation meets compliance and audit requirements

Minimum Requirements:

• Degree/Diploma/Vocational Training in Automotive Engineering.
• 1 year of experience in a workshop, fleet, or technical administrative environment.
• Basic Automotive Knowledge.
• Inventory & Procurement Processes.