QSSK-APA-Accounts Payable Assistant

Role Overview

This position owns the day-to-day processing of supplier invoices and payments, keeping the accounts payable ledger accurate, current, and audit-ready. The role works closely with departmental approvers, vendors, and finance colleagues to ensure invoices are properly authorised, captured in SAP, matched to purchase orders, and settled according to agreed terms. By maintaining disciplined records and resolving supplier account differences promptly, the role protects vendor relationships and supports the wider finance team’s controls and reporting.

Key Responsibilities

• Enter supplier invoices into SAP, confirm each one matches its purchase order, and verify departmental head approval before posting.
• Process and post supplier payments accurately and by the due date, following agreed payment terms.
• Check vendor invoices for eTIMS compliance before they proceed through the payment cycle.
• Reconcile supplier accounts regularly, investigate discrepancies, and resolve disputes with vendors.
• File vendor invoices daily—both before and after payment—in alphabetical, clearly labelled files together with supporting reconciliations.
• Provide documentation and explanations to support internal and external audits.
• Follow finance and general standard operating procedures, and contribute to finance training and project work as required.
• Carry out other duties assigned by management from time to time.

Requirements & Qualifications

• Bachelor’s degree in Commerce, Finance, Administration, or Business Management.
• Preference for a semi-qualified accountant pursuing or holding CPA or ACCA.
• At least 2 years of relevant experience in accounts payable or a comparable finance role.
• Hands-on experience with ERP systems, particularly SAP.
• Strong IT and Excel skills.
• Good verbal and written communication, including confident telephone handling.
• Negotiation and administrative skills.
• Self-starting attitude with the initiative to act beyond routine instructions.
• Excellent organisation and time management, including planning and monitoring work.
• Ability to collaborate with team members to achieve shared goals.
• Consistent delivery of work that meets established quality standards.
• Active interest in contributing to overall business objectives.