Procurement, Fleet and Facilities Officer - East Afric

Role Overview

This position leads the operational backbone of the regional business, overseeing property management, licensing and compliance, physical security, the company vehicle fleet, procurement, capital expenditure forecasting, and cross-functional projects. You will manage a team handling administration and support services, working closely with department heads to hit performance targets while keeping a customer-focused mindset. Daily work involves a mix of strategic planning, hands-on problem solving, vendor and landlord negotiations, and frequent travel across the region to ensure every site operates efficiently and safely.

Key Responsibilities

• Directly manage and develop the support services and administration team, including hiring, training, objective setting, and regular one-on-one reviews to maintain high engagement and clear accountability.
• Oversee all regional properties: manage contracts, renewals, licensing, registrations, maintenance, repairs, cleanliness, and coordinate searches for new premises along with landlord negotiations.
• Lead non-financial licensing and regulatory compliance, ensuring all certifications, data protection requirements, and governmental approvals are current across every location.
• Design and implement security strategies, manage the security budget, track expenses, and maintain strong relationships with local authorities and third-party security contractors while proactively addressing potential risks.
• Supervise the full vehicle fleet lifecycle, from purchasing and policy enforcement to licence renewals, insurance renewals, maintenance cost control, database updates, and disposal of used vehicles.
• Prepare and present monthly capital expenditure forecasts, meet with business managers to assess asset needs and risks, and identify cost-saving opportunities for the Finance Director and Managing Director.
• Control procurement processes by verifying vendor due diligence, reviewing supplier rates and payment terms annually, and minimising spend on stationery, phone lines, fuel, maintenance, travel, and property costs.
• Plan and drive organisational projects from concept through completion, coordinating people and processes to deliver on time, within budget, and in line with desired outcomes.

Requirements & Qualifications

• Bachelor’s Degree in Business Administration or a closely related field is required.
• At least 5 years of experience in a fast-paced administrative or operations environment, including 2+ years in a supervisory or management role.
• Strong financial acumen, with demonstrated ability to handle capital expenditure forecasting, expense monitoring, and aging reports.
• Advanced project management and time management skills, especially when working under high-pressure conditions with competing deadlines.
• Proven leadership capability, strategic planning experience, and success in building cross-functional teams.
• A proactive communication style—comfortable overcommunicating to align teams—coupled with strong analytical problem-solving skills to resolve operational and financial bottlenecks quickly.
• High attention to detail and adaptability, with a track record of accuracy while thriving in changing environments.

What We Offer / Why Join

• Comprehensive medical coverage arranged from your start date, plus occupational accident cover (WIBA) effective immediately upon joining.
• Pension and life assurance benefits established after employment confirmation.
• Structured working hours: Monday to Friday 7:30 AM – 5:00 PM, and Saturday 8:00 AM – 12:00 PM, with alternate Saturdays off.
• Generous leave package: 23 days paid annual leave, paternity/maternity leave, sick leave, and compassionate leave—increasing to 30 days after five years of service.
• Tools and resources provided, including a mobile phone, laptop, and necessary equipment to perform the role effectively.
• Professional development through training programs and access to free online courses to support ongoing skill growth.
• Quarterly incentive opportunities, performance-based earnings boosts, and incentive trips during vacation periods.
• Clear advancement opportunities within a growing organisation that values internal mobility.