Procurement Assistant

Purpose of the Job

• The position is responsible for supporting the processing, execution and implementation of the procurement department’s policies and procedures.

Main Duties and Responsibilities

The duties and responsibilities are:

Operational Roles and Responsibilities

•  Process users’ requests for procurement.
• Prepare tender documents and sourcing of bids.
• Participate in the tender opening committee, evaluation committee, disposal committee and inspection and acceptance committee and any other procurement related committees.
• Coordinate tenders opening and evaluation providing technical guidance.
• Prepare communication and correspondents on all matters procurement in collaboration with the Supervisor.
• Conduct market research on best practices.
• Participate in the registration and pre-qualification of suppliers and service providers.
• Drafting of contracts and coordinating reviews in liaison with the Supervisor and awarded service provider.
• Assist in the contract implementation and administration as well as custody of the contracts.
• Conduct inventory and stock take.
• Participate in the disposal of obsolete items.
• Prepare procurement reports as may be required.
• Participate in the evaluation of suppliers.
• Any other tasks as shall be assigned from time to time

Key Result Areas:

• The job holder’s accountability areas are outlined as follows;
• Effective communication and maintenance of relationships with suppliers
• Submission of accurate, timely and relevant reports on procurement
• Efficient liaison with external contacts and suppliers
• Should be compliant with public procurement laws
• Efficient procurement cycle

Knowledge and Skills Required:

 The job holder must possess;

• A Bachelor’s Degree in Procurement and Logistics, Supply Chain Management, Procurement and Contract Management, or any other Business related degree from a recognized university
• A minimum of three (3) years’ experience in Procurement
• Professional Training certification in Procurement ie CPSPK or CIPS
• Valid Kenya Institute of Supplies Management Membership
• Demonstrated leadership and supervisory skills
• Good communication, interpersonal and team-building skills
• Ability to work under pressure
• Proven problem-solving skills and knowledge of conflict management
• Excellent negotiation skills
• Valid practicing license from KISM