Posted:
Evlo AI is seeking an experienced Executive Assistant to serve as the operational backbone for its C-suite leadership team in Seattle. The role involves managing complex schedules, coordinating high-priority communications, and handling cross-functional logistics so executives can remain focused on strategic business growth.
The ideal candidate will be highly organized, proactive, and comfortable working in a fast-paced technology environment. This position requires excellent judgment, discretion when handling confidential information, and the ability to anticipate challenges while keeping executive workflows organized across multiple time zones.
Key Responsibilities:
• Manage complex and frequently changing executive calendars across multiple time zones.
• Coordinate international travel arrangements and related logistics.
• Prepare meeting agendas, presentations, briefing materials, and track post-meeting action items.
• Handle sensitive executive communications and confidential company information with discretion.
• Organize and execute internal and external events, executive offsites, and board meetings.
• Process monthly expense reports, invoice approvals, and administrative workflows using tools such as Concur and Ramp.
• Partner with HR and workplace teams to support new-hire onboarding and remote team initiatives.
Requirements:
• 3–6 years of experience supporting C-level executives in a high-growth technology or fast-paced corporate environment.
• Advanced proficiency in G Suite, Microsoft Office 365, Notion, Zoom, and travel management platforms.
• Exceptional written and verbal communication skills.
• Excellent organizational skills and meticulous attention to detail.
• Ability to prioritize competing demands and remain composed under tight deadlines.
• Bachelor’s degree or equivalent practical administrative experience.
• Experience with Jira or Asana is a plus.
• Familiarity with technology industry workflows is an advantage.
• Strong knowledge of:
• Executive calendar and international travel management
• Microsoft Office 365, G Suite, Notion, and Zoom
• Executive communications, event coordination, and administrative workflows
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