Depot Operations Coordinator at Inchcape Kenya LTD

The Depot Operations Coordinator will oversee day-to-day operations at the container depot, ensuring safe, efficient, and compliant handling, storage, movement, and documentation of containers while optimising yard utilisation and supervising depot staff.

Contract: Permanent 

Location: Mombasa, Kenya (On-Site)

Key Responsibilities: 

Operational Oversight

• Supervise daily depot activities including container receipt, stacking, storage, shifting, and release.
• Ensure accurate container inventory control and real-time yard status updates.
• Coordinate container movements with equipment operators (reach stackers, forklifts, RTGs).
• Monitor turnaround times (TAT) and ensure operational KPIs are met.

Safety & Compliance

• Enforce safety procedures and ensure compliance with OSHA/DOSH and company safety standards.
• Conduct daily toolbox talks and safety inspections.
• Ensure proper handling of damaged, hazardous, or special containers.
• Investigate incidents, near-misses, and implement corrective actions.

Staff Supervision

• Allocate duties and supervise yard clerks, equipment operators, security, and casual labor.
• Monitor attendance, discipline, and performance of depot staff.
• Coach, train, and mentor staff on SOPs and safe work practices.
• Participate in staff performance reviews and shift planning.

Documentation & Systems

• Ensure accurate documentation of container movements (EIRs, gate passes, damage reports).
• Update depot management systems and ensure data accuracy.
• Prepare daily, weekly, and monthly operational reports.
• Coordinate with customs, shipping lines, transporters, and clearing agents.

Asset & Equipment Management

• Ensure proper yard layout, stacking plans, and space optimization.
• Assist in planning preventive maintenance schedules for handling equipment.

Customer & Stakeholder Coordination

• Liaise with shipping lines, transporters, and clients on container availability and issues.
• Handle operational queries, delays, and escalations professionally.
• Support audits, inspections, and client visits.

Candidate Requirements:

• Knowledge and understanding of the shipping industry.
• 4+ years working experience in a similar position.
• Bachelors/Diploma in a business related field. 
• Competent user of the Microsoft Office suite including Outlook, Excel and Word.
• Fluent in English with excellent communications skills, both oral and written. 
• Strong time management skills and ability to multi-task in a fast-paced environment.