Admin & Accounts Assistant

Role Overview

The Admin & Accounts Assistant handles day-to-day bookkeeping alongside the practical administration that keeps the office running smoothly. Based in Industrial Area, Nairobi, the role supports management with dependable financial records, timely invoicing and payments, controlled petty cash, and organised office operations.

Key Responsibilities

• Record daily transactions and keep accounting ledgers accurate and up to date.
• Prepare client invoices, track incoming payments, check supplier bills, and process approved payments.
• Reconcile bank statements and customer and supplier accounts, investigating discrepancies where needed.
• Manage petty cash, maintain a clear record of disbursements, and confirm each expense has the required receipt and approval.
• Help prepare monthly budget schedules, expense summaries, and basic financial reports for management.
• Keep financial documents and supporting records organised in physical and digital files for review and audit purposes.
• Coordinate office correspondence, filing, supply purchasing, and stock levels for stationery, kitchen items, and equipment.
• Maintain vendor and service-provider records, monitor relevant contracts, and arrange follow-up with maintenance technicians.

Requirements & Qualifications

• A degree or diploma in Accounting, Finance, Commerce, Business Administration, or a related discipline.
• At least four years of practical experience across accounting and office administration.
• Proficiency in Microsoft Word and Excel, with working knowledge of accounting software.
• Strong numerical ability, attention to detail, and confidence maintaining accurate financial records.
• Good organisation and time management, with the ability to manage competing administrative and accounts tasks.
• Clear written and verbal communication, sound judgement, and discretion when handling confidential financial information.

What We Offer / Why Join

This is a full-time, on-site position in Industrial Area, Nairobi, with a monthly salary of KSh 50,000. The role brings together accounting and office coordination, offering a broad operational remit and regular support responsibilities for management.