Workplace & Administration Coordinator

Job Title: Office Administration & Facilities Coordinator

We are seeking a highly organized and proactive professional to join our team as an Office Administration & Facilities Coordinator. This role is responsible for ensuring the smooth day-to-day operation of our office environment, managing vendor relationships, maintaining administrative records, and supporting workplace health and safety compliance.

Key Responsibilities

• Manage day-to-day office administration, workplace operations, and facilities coordination.
• Oversee vendor relationships, including procurement, contract management, and service delivery.
• Maintain accurate administrative records, asset registers, and office inventory.
• Ensure compliance with workplace health and safety requirements.
• Support corporate services functions as needed.
• Respond to staff and visitor enquiries with a customer-service mindset.
• Handle unexpected issues calmly and professionally.

Qualifications

• Bachelor’s degree in Business Administration, Facilities Management, Procurement & Supply Chain, Public Administration, or a related field.
• At least two (2) years of experience in office administration, workplace management, facilities coordination, or corporate services.
• Proven experience managing vendors, facilities, and office operations.
• Strong knowledge of workplace health and safety requirements.
• Experience maintaining administrative records and asset registers.

Skills & Attributes

• Excellent organisational and problem-solving skills.
• Highly organised and proactive approach to work.
• Customer-service oriented with a strong sense of ownership.
• Ability to remain calm under pressure.
• High integrity and professionalism in all interactions.