Office Assistant

Role Overview

You will be the organisational anchor of our office, making sure daily operations run smoothly so that every team member can focus on their core work. Your day-to-day involves juggling administrative requests, managing schedules, and streamlining internal processes—your consistency directly affects how efficiently the whole office functions.

Key Responsibilities

• Coordinate office workflows, including managing meeting room bookings, maintaining shared calendars, and arranging internal events
• Serve as the first point of contact for internal and external queries, handling correspondence with clarity and professionalism
• Maintain accurate records, filing systems, and office documentation while ensuring sensitive information remains confidential
• Monitor office supplies and equipment, placing orders as needed and liaising with vendors or service providers
• Support onboarding and administrative processes for new staff, including document preparation and access coordination
• Assist with preparing reports, presentations, and communication materials, ensuring data accuracy and timely delivery
• Identify routine bottlenecks in office procedures and propose practical improvements to increase productivity
• Handle ad-hoc administrative tasks from different departments, prioritising urgent requests without losing track of ongoing projects

Requirements & Qualifications

• Certificate or Diploma in Business Management, Office Administration, or a related field
• Proven experience in office coordination, demonstrating the ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills, with the ability to interact confidently with staff, clients, and external partners
• Excellent time-management skills and a methodical approach to multitasking, ensuring deadlines are consistently met
• Proficiency with office applications (word processing, spreadsheets, email platforms) and a willingness to learn new software systems quickly
• A high level of discretion and integrity regarding confidential business and personnel information

What We Offer / Why Join

This role is ideal for someone who takes pride in creating order and supporting others. You will gain broad exposure to how a business operates, working closely with multiple teams and building valuable administrative expertise. If you are looking for a position where your organisational skills genuinely make a difference, this is the place for you.

For applications contact;

Principal

MIT Teacher’s Training College,
Posta House, 1st Floor, Mbolu Road
P.O. BOX 2656, 90100
Machakos – Kenya

Cell: +254 708 829 487