Job Details
Job Type:
Full Time
Workplace Type:
On-site
Qualification:
Diploma
Job Experience:
Mandatory
Job Location:
Nairobi County, Kenya
Closing Date:
Undisclosed
Salary:
Estimated: KES 22,000 - KES 100,000 / month
Other Pay:
Benefits
Role Overview
You will be the operational backbone of a transport team, making sure every vehicle, driver, and delivery document is where it needs to be. Your day-to-day focus is on keeping schedules moving, records audit-ready, and compliance issues flagged before they become problems. The work directly affects fleet uptime, regulatory standing, and the overall cost-efficiency of transport operations.
Key Responsibilities
- Organise and oversee the day-to-day movement of vehicles and drivers, ensuring daily transport plans are executed smoothly.
- Maintain accurate and up-to-date records for trips, drivers, vehicles, and deliveries, with proper filing for easy retrieval and audits.
- Monitor renewal dates for vehicle licensing, insurance, permits, and other compliance items, proactively chasing updates to avoid lapses.
- Collect, verify, and process driver timesheets and payroll-related inputs, resolving discrepancies before submission.
- Update fleet management systems and transport databases with real-time information on vehicle status, assignments, and performance.
- Track fines, traffic violations, and corrective actions, ensuring follow-up and resolution in line with company policy.
- Prepare regular transport reports covering fleet utilisation, availability, compliance, and incident summaries for management review.
- Support dispatch control by managing vehicle keys, GPS devices, fuel cards, mobile phones, and delivery documentation, while coordinating with customer service on delivery issues.
Requirements & Qualifications
- Diploma or degree in Logistics, Supply Chain Management, or a related field; additional professional certifications in transport are a plus.
- 2–5 years of hands-on experience in logistics, transport administration, or dispatch operations, ideally in a logistics or fleet-based environment.
- Demonstrated ability to coordinate daily transport activities, maintain driver and vehicle records, and track compliance renewals.
- Working knowledge of transport management systems (TMS), fleet databases, and standard reporting tools.
- Familiarity with Kenyan road transport regulations, including licensing, axle-load, and weighbridge compliance requirements.
- Strong written and spoken communication skills, with the ability to liaise clearly with drivers, customers, and internal teams.
- High attention to detail, good organisational skills, and the ability to spot and escalate discrepancies quickly.
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Contact Information
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