The Senior Officer, Administration & Logistics supports the effective delivery of administration and logistics services across BKCL, ensuring timely, efficient, and compliant operations.

The role is responsible for coordinating administrative, logistics, fleet, and facility-related activities to support business operations, while ensuring optimal utilisation of resources, adherence to policies and regulatory requirements, and a safe and secure working environment.

Key Responsibilities:

Administration & Facilities Management

• Support the implementation and adherence to administration and logistics policies, procedures, and guidelines across BKCL.
• Ensure compliance with relevant legal, regulatory, and organisational requirements related to facilities and administration.
• Support the identification, assessment, and setup of office premises and facilities in line with organisational needs.
• Coordinate maintenance and servicing of office facilities, equipment, and installations to ensure a safe and functional working environment.
• Ensure safety and security measures at office premises, including access control and monitoring of entry and exit procedures.
• Monitor and manage third-party service providers to ensure delivery in line with agreed service levels and contractual provisions.
• Support administrative needs of departments and ensure timely delivery of services.
• Coordinate staff travel, transportation, and accommodation arrangements as required.
• Support planning and organisation of meetings, events, and official activities.
• Support staff in the processing of work permits, travel visas, and related documentation.

 Health, Safety & Security

• Support the implementation and monitoring of health, safety, and security guidelines across all BKCL offices and premises.
• Ensure safety and security installations are functional, regularly assessed, serviced, and maintained.
• Act as a focal point for safety and security matters and escalate risks or incidents as required.

 Logistics, Inventory & Warehouse Management

• Ensure proper tracking, accountability, and control of inventory, stock, and warehouse items across BKCL locations.
• Coordinate storage, distribution, and movement of goods in a cost-effective and efficient manner.
• Support disposal of obsolete or damaged items in line with organisational policies.

Fleet Management

• Support the planning and utilisation of BKCL fleet to ensure efficiency, accountability, and optimal use of resources.
• Support identification and procurement of fleet requirements and related services.
• Coordinate vehicle servicing, maintenance, and repairs to ensure fleet reliability and performance.
• Ensure fleet compliance with regulatory and traffic requirements at all times.
• Monitor and support implementation of fleet tracking and monitoring systems.
• Engage with internal stakeholders to support effective and efficient utilisation of fleet resources.

Reporting & Cost Management

• Monitor administrative and logistics costs and support identification of cost-saving opportunities without compromising quality.
• Maintain accurate records of administrative, logistics, and fleet activities.
• Prepare periodic reports on administration, logistics, and fleet operations as required.

Safeguarding Responsibilities

• Support the implementation of safeguarding policies and promote a safe working environment.
• Act as a point of contact for safeguarding matters within administration and logistics activities.
• Promote awareness of safeguarding standards and reporting procedures among staff and service providers.
• Report and escalate safeguarding concerns in line with organisational procedures.

Educational & Experience Requirements:

• Bachelor’s degree in administration and Logistics Management
• CILT (Desirable)

Required Competencies:

• Good understanding of administration, logistics, fleet, and facilities operations.
• Knowledge of relevant regulatory, safety, and compliance requirements.
• Strong organisational and coordination skills.
• Good problem-solving and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• High level of integrity and professionalism.