Core Responsibilities
- Manage and organize schedules, appointments, and meetings
- Handle phone calls, emails, and other correspondence
- Prepare and edit documents, reports, and presentations
- Maintain filing systems (both physical and digital)
- Record meeting minutes and distribute them when needed
- Welcome visitors and direct them appropriately
- Order office supplies and manage inventory
Administrative Support
- Assist managers or executives with daily tasks
- Coordinate travel arrangements and itineraries
- Handle basic bookkeeping tasks (in some roles)
- Ensure office operations run efficiently
Communication Duties
- Act as a point of contact between staff, clients, and management
- Draft letters, memos, and internal communications
- Maintain confidentiality of sensitive information
Required Skills
- Strong organizational and time management skills
- Excellent written and verbal communication
- Proficiency in office software (e.g., Word, Excel, email systems)
- Attention to detail and problem-solving ability
- Ability to multitask and work under pressure
Qualifications
- High school diploma or equivalent (minimum)
- Certificate or diploma in office administration (often preferred)
- Previous administrative experience can be an advantage
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