Projects Coordinator

Role Overview

• The Project Coordinator plays a central role in supporting the planning, coordination, tracking, and documentation of projects.
• This position ensures that all project activities are well-structured, properly monitored, and executed in line with defined timelines.
• You will act as the coordination hub across teams, ensuring smooth communication, strong documentation practices, and consistent follow-through on project deliverables.

Key Responsibilities

Project Planning & Coordination: 

• Support the development of structured project plans, timelines, and task breakdowns. Ensure all activities are clearly defined, scheduled, and aligned with operational priorities.

Engineer & Team Coordination: 

• Coordinate daily and weekly activities of engineering teams, ensuring clear communication of scope, timelines, and deliverables. Track task execution and follow up to ensure work is completed as planned.

Project Documentation Management: 

• Maintain and organize all project documentation, including plans, reports, timesheets, and completion records. Ensure all documents are accurate, up to date, and easily accessible.

Progress Tracking & Reporting:

•  Monitor project progress against timelines and deliverables. Prepare regular reports such as weekly updates, status reports, and risk summaries to provide visibility to stakeholders.

Timesheet & Data Management: 

• Ensure timely and accurate submission of timesheets. Consolidate and validate project data to support reporting and operational tracking.

Proposal & Project Initiation Support:

• Assist in preparing project proposals, including scope, timelines, and resource requirements. Support smooth handover from commercial teams to operations and help prepare for project kick-offs.

Project Close-Out Coordination: 

• Ensure all deliverables are completed before project closure. Prepare completion reports, coordinate final documentation, and support project sign-off processes.

Quality & Process Compliance:

• Ensure all project activities and documentation follow internal standards and procedures. Maintain audit-ready records and support continuous improvement initiatives.

Stakeholder Coordination:

• Act as a central point of contact across operations, engineering, and commercial teams to ensure alignment and smooth communication throughout the project lifecycle

Education Requirements

• Bachelor’s degree in Engineering, Project Management, Business Administration, or a related field
• Project Management certification (e.g., PMP, PRINCE2) is an added advantage

Experience Requirements

• 2–5 years of experience in project coordination, operations support, or similar roles
• Experience working with project documentation, reporting, and tracking tools
• Exposure to engineering, manufacturing, or technical environments is an advantage
• Proven ability to coordinate multiple tasks, teams, and workstreams effectively

 Technical Requirements

• Proficiency in project management tools (e.g., MS Project, Asana, Monday.com)
• Strong documentation and data management skills
• Ability to prepare structured reports and analyze project data
• Solid understanding of project workflows and coordination processes
• Strong organizational, communication, and time management skills
• High attention to detail and ability to manage multiple priorities