Procurement Officer

Job Responsibilities

Procurement Planning & Execution

• Develop and implement procurement plans for Agrochemicals and Fertilizers.
• Work closely with the Head of Agro-Division and the Procurement Manager to align procurement schedules with seasonal demand cycles (planting seasons, regional demand variations).
• Raise, process, and track purchase orders (local and international).
• Monitor stock levels and trigger replenishment in coordination with warehouse and sales teams.

Supplier Management

• Conduct supplier due diligence, including technical capability, certifications, and compliance.
• Negotiate pricing, payment terms, delivery timelines, and contracts.
• Maintain a vetted supplier database for agrochemical and fertilizer categories.
• Conduct periodic supplier performance reviews (cost, quality, delivery, compliance).

Regulatory Compliance & Quality Assurance

• Liaise with the Registration Department to ensure all procured chemicals and fertilizers comply with PCPB (Pest Control Products Board) regulations, KEBS standards, and international standards (FAO, WHO where applicable).
• Liaise with the Shipping Department to ensure the necessary import permits are obtained, while confirming adherence to all applicable labelling and handling requirements with the technical team.

Inventory & Demand Management

• Collaborate with Sales and Customer Service teams to forecast demand accurately and ensure on-time delivery.
• Monitor inventory turnover and minimize obsolete or expired stock.
• Support periodic stock audits and reconciliation.

Cost Optimization & Budget Control

• Drive cost-saving initiatives without compromising quality.
• Monitor market trends in fertilizer and chemical pricing (global commodity trends, forex impact), where necessary.
• Optimize logistics costs by developing a competitive local transporter base and optimizing truck utilization.

Logistics & Import Coordination

• Coordinate import logistics including clearance with the Shipping Department.
• Track shipments and resolve delays or discrepancies.
• Ensure compliance with importation regulations for hazardous and controlled substances.
• Align product arrival schedules with warehouse readiness to minimize truck waiting time.

Reporting & Documentation

• Prepare procurement reports on a monthly and quarterly basis.
• Maintain accurate procurement records and documentation.
• Ensure audit readiness and compliance with internal controls

Other Requirements

Academic Qualifications

• Bachelor's Degree in Procurement & Supply Chain Management, Business Administration, or a related field.

Experience

• Minimum 5 years of procurement experience.
• At least 2–3 years in agrochemicals, fertilizers, or regulated products will be an added advantage.
• Experience in international sourcing and importation is highly desirable.