Procurement Assistant
Posted:
Company Details
Name:Victory Farms
Industry:
Farming
Website:
http://victoryfarmskenya.com/
Description:
Victory Farms is a tilapia fish farm established in 2015. VF is located on the Kenyan side of Lake Victoria and has distribution capacity throughout Kenya. The Company is rapidly expanding its farm operation, fish processing, and sales & marketing capabilities. By the end of 2017, VF is on track to …
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Job Details
Job Type:
Full Time
Workplace Type:
On-site
Qualification:
Diploma
Job Experience:
Mandatory
Job Location:
Nairobi County, Kenya
Closing Date:
Undisclosed
Salary:
KES Unspecified / month
Other Pay:
Benefits
Job Category:
Procurement
Job Description
Key Responsibilities
Procurement Operations
- Receive and review purchase requisitions from user departments.
- Source quotations from approved suppliers in accordance with procurement policies.
- Prepare quotation analysis and supplier comparison reports.
- Raise and process Purchase Orders (POs) upon approval.
- Follow up with suppliers to ensure timely delivery of goods and services.
- Coordinate with requesting departments on procurement requirements and delivery schedules.
Supplier Management
- Maintain and update supplier database and records.
- Support supplier onboarding and due diligence processes.
- Monitor supplier performance regarding quality, cost, and delivery.
- Assist in resolving supplier-related issues and discrepancies.
Inventory and Logistics Support
- Coordinate with stores and user departments to ensure proper receipt of goods.
- Follow up on pending deliveries and back orders.
- Support shipment tracking and logistics coordination where applicable.
- Verify delivery documentation and ensure completeness of records.
Compliance and Documentation
- Maintain accurate procurement records and filing systems.
- Ensure all procurement activities comply with company policies and procedures.
- Support procurement audits by providing required documentation.
- Prepare procurement reports and spend analysis as required.
Cost Control and Reporting
- Assist in identifying cost-saving opportunities.
- Support market research and supplier benchmarking activities.
Qualifications & Experience
- Bachelor’s Degree or Diploma in Procurement & Supply Chain Management, Logistics, or a related field.
- 3 years of experience in procurement, supply chain, logistics.
Skills & Competencies
- Understanding of procurement principles and processes.
- Strong analytical and numerical skills.
- Excellent communication and interpersonal skills.
- Good negotiation and supplier management skills.
- Attention to detail and accuracy.
- Proficiency in Microsoft Excel, Word, and ERP systems.
- Ability to manage multiple tasks and meet deadlines.
- High level of integrity and professionalism.
Closing on: Jul 18, 2026
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