Payroll Assistant

Our client provides payroll and accounting operations support to various businesses, helping them maintain accurate payroll processing, compliance, confidentiality, and data integrity. They are seeking a detail-oriented Payroll Assistant to support daily payroll operations in a remote environment.

The successful candidate will assist with payroll preparation, employee data management, documentation, reporting, and administrative tasks while working closely with experienced payroll professionals. This role is ideal for someone who is organized, dependable, and interested in building a career in payroll and accounting.

Key Responsibilities:

• Assist with preparing payrolls on weekly, biweekly, semimonthly, and monthly schedules.

• Collect, organize, and maintain employee payroll information including hours, reimbursements, bonuses, and commissions.

• Enter payroll and employee data accurately into payroll systems.

• Review timesheets and payroll documents for accuracy and completeness.

• Maintain organized digital payroll files and supporting documentation.

• Process employee updates including new hires, terminations, direct deposits, and deductions.

• Manage payroll calendars, checklists, and processing deadlines.

• Prepare payroll reports and assist with payroll reconciliations.

• Research and resolve basic payroll discrepancies.

• Support payroll communication with clients and internal teams.

• Assist with quarterly and year-end payroll documentation.

• Maintain confidentiality of employee, payroll, tax, and financial information.

Requirements:

• Strong attention to detail with a commitment to accuracy.

• Excellent organizational and time-management skills.

• Ability to follow procedures and meet deadlines.

• Proficiency in Microsoft Office Suite or willingness to develop skills.

• Basic spreadsheet and data-entry skills.

• Strong written and verbal communication abilities.

• Ability to handle confidential information professionally.

• Willingness to learn payroll and accounting processes.

• Ability to work independently in a remote environment.

• Dependable and professional work approach.

• Strong knowledge of:

    • Microsoft Excel and spreadsheet management

    • Payroll processing procedures

    • Accounting and payroll documentation

Preferred Qualifications:

• Previous experience in payroll, bookkeeping, accounting, administration, or customer service.

• Experience with payroll or accounting software.

• Basic understanding of payroll, bookkeeping, or accounting concepts.

• Experience handling confidential employee or financial information.

• Relevant training, coursework, or professional certification