Importation Accountant

Job Summary

Our client is an engineering‑led supplier of pumping systems, prime movers, power transmission products, and industrial equipment, serving factories, institutions, contractors, and distributors. The company also provides warranty support, maintenance, repairs, and ongoing technical services.

This role ensures the accuracy and integrity of product data in the ERP system (Odoo), keeping all items correctly configured and documented for smooth use across procurement, warehouse, engineering, logistics, and sales. The SKU, Imports, Product Data & Catalogue Governance Assistant will create and manage SKUs, support import documentation, and maintain a clean, accurate product catalogue.

Key Responsibilities

SKU Creation & Product Master Data Governance

• Create and maintain SKUs in Odoo with correct naming, categorization, UoM, tax settings, and costing templates.

• Ensure product metadata is complete, including weight, dimensions, volume, HS/GHS codes, and packaging details.

• Coordinate with warehouse, engineering, and procurement teams to collect missing data.

• Prevent duplicate or misclassified SKUs and maintain catalogue hygiene.

Import Documentation & Landed Cost Support

• Prepare import documentation: supplier invoices, packing lists, HS code sheets, and product specifications.

• Coordinate with procurement and logistics to ensure customs documentation is accurate and complete.

• Maintain supplier product data sheets and price lists.

• Support landed‑cost setup and data templates for accurate costing.

Reactive Problem‑Solving & System Support

• Respond promptly to urgent SKU creation requests.

• Handle catalogue corrections, product reclassification, and metadata clean‑ups.

• Investigate system discrepancies related to product data or import documentation.

• Support engineering, warehouse, and procurement when product‑data issues disrupt operations.

Cross‑Team Relief & Workload Support

• Provide backup support for other operational or finance roles during leave or high‑volume periods (no physical stock counts).

• Assist with AR, AP, and inventory data clean‑ups (data‑only tasks).

• Strengthen team continuity and operational resilience.

Compliance & Documentation Integrity

• Maintain strict audit trails for all SKU changes and import‑document handling.

• Ensure product documentation is organized, complete, and easily accessible.

• Support Senior Finance staff with data required for periodic reviews and audits.

Key Requirements & Qualifications

Education

• Diploma or Bachelor’s Degree in Supply Chain Management, Procurement, Business Administration, Information Systems, Accounting, Logistics, or a related field.

Experience

• 1–2 years of relevant experience in product data management, inventory systems, ERP operations, procurement support, or logistics operations.

Skills

• Strong attention to detail and accuracy in stock verification and data recording.

• Good analytical skills, especially in identifying and investigating stock variances.

• Ability to work closely with warehouse and engineering teams in a hands‑on environment.

• Proficiency in Microsoft Excel and other Microsoft Office tools.

• Strong organizational and documentation skills.

• Ability to work independently, follow structured processes, and meet deadlines.

• Good communication and coordination skills.

• High discipline and reliability under operational pressure.

• Fast learner with interest in costing, inventory management, and operations.

Perks & Benefits

• Monthly salary band: Ksh 45,000 – 60,000.

• Health insurance and standard company benefits.

• Pension/NSSF contributions.

• Opportunities for growth into finance, costing, or supply‑chain roles.

• Exposure to import operations, landed‑cost management, and ERP systems (Odoo).

Application Deadline: Before 29th March 2026