Finance Assistant

KEY AREAS OF ACCOUNTABILITY:  

 Regional Office 

• Perform invoice reconciliation and ensure all invoices are properly checked for completeness, accuracy, budget codes etc.
• Prepare payment runs for review and approval in TM5. Ensure Tm5 payments are approved by the bank signatories in due course. 
• Provide payment support services for the procurement CO medical supplies (outside ProSave). Review all medical supplies purchase packs to ensure completeness 
• Prepare and post vouchers for the purchases of medical supplies. 
• Prepare bank payment upload files including payroll for the bank signatories’ approval 
• Process travel advances and TER reports 
• Process hosting fees charges for the staff hosted by the ESA RO to CO and Members* • Post bank entries 

 As a member of the Finance Team, assist in meeting its responsibilities in the following areas:   a. Inductions   

• Audit preparation – tracing documentation   
• Review documents and ensure completeness. 
• Ensure internal controls are maintained within the programme.
• Provide information and other support to Programme staff   

QUALIFICATIONS AND EXPERIENCE  

• Undergraduate degree in accounting/finance or equivalent. 
• 2 years of experience in an accounting/finance role. Not-for-profit organisation preferred.  
• Computer fluency; highly competent using Microsoft Excel and other MS applications.   
• Familiarity with computerised accounting systems – AGRESSO Preferred.
• Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.  
• Proven ability to handle a workload and multi-task in order to meet deadlines.  
• The highest level of integrity and commitment to preventing corruption.  
• Strong interpersonal skills and ability to interact with all departments