Alerts
Posted:
Qualification: Bachelor’s Degree preferred or equivalent practical experience
Salary: $90,000–$130,000 per year (Estimated)
Location: Miami, FL, United States, REMOTE
Company: Evlo AI
Description:
Evlo AI is seeking an experienced Executive Assistant to provide high-level support to senior leadership at a fast-growing technology company. This role is ideal for professionals who can manage complex schedules, coordinate across teams, and help executives maximize their productivity in a fast-paced environment.
The successful candidate will take ownership of calendar management, communications, travel coordination, meetings, and administrative operations while handling sensitive information with complete confidentiality and professionalism.
Key Responsibilities:
• Manage complex and constantly changing calendars for one or more C-level executives across different time zones.
• Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and travel documentation.
• Screen and prioritize emails and Slack communications while preparing responses and highlighting important matters.
• Prepare meeting agendas, pre-reading materials, and follow-up actions while ensuring deadlines are tracked.
• Organize leadership meetings, company offsites, and team events, including venues, catering, logistics, and budgets.
• Process expense reports and manage vendor invoices using Expensify or similar platforms.
• Maintain confidentiality while handling sensitive information related to compensation, legal matters, personnel, and board activities.
Requirements:
• 3–6 years of experience as an Executive Assistant or Office Manager supporting senior executives.
• Experience working in technology or another fast-paced industry is preferred.
• Advanced proficiency with Google Workspace and Slack.
• Familiarity with Notion, Expensify, Zoom, and travel-booking platforms.
• Ability to manage multiple executive priorities under tight deadlines.
• Excellent written communication skills with the ability to prepare professional correspondence.
• Strong judgment and professionalism when handling confidential information.
• Bachelor’s Degree preferred or equivalent practical experience.
• Experience supporting founders, C-suite executives, or venture-backed startups is an advantage.
• Familiarity with Concur, Navan, event planning, or bilingual English/Spanish skills is a plus.
• Strong knowledge of:
• Executive calendar and administrative management
• Travel coordination and expense management
• Leadership support and cross-functional coordination
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