Executive Assistant to CEO

Position Overview

• We are looking for a highly organized and proactive Executive Assistant to support the CEO at a global logistics software company. This role goes beyond traditional administrative support; you will act as a force multiplier by managing priorities, streamlining operations, and supporting business development efforts. You will operate in a fast-paced, international environment where structure, initiative, and attention to detail are critical.
• You will own scheduling, communications, travel, and logistics while helping maintain structure, follow-through, and operational efficiency across a wide range of initiatives. The ideal candidate is highly proactive, detail-oriented, and comfortable balancing both strategic coordination and day-to-day execution.

Responsibilities

• Manage complex calendars, scheduling, and cross-timezone coordination to ensure efficient planning and prioritization.
• Monitor and surface important emails requiring responses or action.
• Track action items, follow up on key deliverables, and help keep internal priorities on track.
• Support project coordination and administrative follow-through across ongoing initiatives.
• Assist with payment triage, simple invoicing, and basic payables administration.
• Conduct sales and market research, including building outbound prospect and lead lists.
• Maintain organization across systems, tools, and documentation.
• Support personal research, bookings, travel arrangements, and logistics as needed.

Requirements

• 2+ years of experience in an Executive Assistant, Operations, or similar role.
• Strong organizational and time management skills in fast-paced environments.
• Proactive and solution-oriented, with the ability to anticipate needs.
• Clear and professional written and verbal communication skills.
• Comfortable using tools such as Google Workspace, calendars, CRMs, and Notion.
• Strong research skills with attention to detail.
• Interest in sales support or lead generation is a plus.
• Reliable, discreet, and professional when handling sensitive information.