Executive Assistant / Admin Secretary

A leading organization based in Tecom, Dubai is currently seeking a proactive and highly organized Executive Assistant / Admin Secretary to provide dedicated support to senior leadership. This position is ideal for professionals who excel in administrative coordination, communication management, and handling executive-level responsibilities in a fast-paced corporate environment.

The successful candidate will work closely with 3–4 senior managers, ensuring smooth daily operations, effective scheduling, and professional communication management while maintaining strict confidentiality at all times.

Key Responsibilities:

• Manage calendars, schedule meetings, and organize agendas for senior management
• Prepare professional reports, business correspondence, emails, and presentations
• Coordinate travel arrangements including bookings, visa processing, and accommodation planning
• Record meeting minutes accurately and handle various administrative duties
• Maintain and manage confidential documents with a high level of discretion
• Coordinate communication between internal departments and external stakeholders
• Assist with project coordination, tracking action items, and following up on tasks

Requirements:

• Bachelor’s degree in a relevant field
• Minimum 3 years of experience as an Executive Assistant or Administrative Secretary
• Strong proficiency in Microsoft Office tools including Word, Excel, PowerPoint, and Outlook
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and multitasking ability
• Professional attitude with the ability to manage confidential information responsibly
• Must currently be based in Dubai and available to join immediately
• Immediate joiners will be given preference