Assistant Project Coordinator

Job Role: Assistant Project Coordinator

Industry: Engineering / Construction / Security Systems

Nature of Job: Full-time

Salary: Kshs. 60,000 – 70,000 per month J

ob Location: Nairobi, Kenya

Role Mandate

The Assistant Project Coordinator will support the planning, execution, and monitoring of projects to ensure timely delivery from inception to completion. The role involves coordinating project activities, maintaining documentation, supporting communication with stakeholders, and assisting the Project Coordinator Lead in ensuring project objectives are achieved.

Key Responsibilities

Project Support & Workflow Management

• Aid in the planning and execution of projects to guarantee timelines and core objectives are realized.

• Contribute to the development of project scopes, goal setting, and comprehensive work plans.

• Monitor progress and follow up on specific tasks and milestones with internal team members.

• Maintain and update project calendars, schedules, and critical path timelines.

Stakeholder Liaison & Communication

• Arrange site meetings, draft agendas, record minutes, and track the progress of action items.

• Facilitate seamless communication between internal departments, clients, and external partners.

• Act as a point of contact for architects, engineers, and contractors to ensure harmonious project delivery.

Technical Documentation & Reporting

• Ensure all project records and documentation are accurate, organized, and up-to-date.

• Generate and distribute frequent status reports detailing progress, identified risks, and schedule adjustments.

• Track resource utilization, including equipment and materials, and coordinate site deliveries.

• Manage logistics, including transport planning and access permits for field teams.

Quality Control & Risk Mitigation

• Conduct preliminary site quality assessments and relay findings to the technical leadership.

• Proactively identify potential bottlenecks or delays and support the development of mitigation strategies.

• Enforce strict adherence to safety and security protocols across all project locations.

Leadership Backup (Reliever Role)

• In the absence of the Project Coordinator Lead, oversee team activities and task allocation.

• Manage high-level client correspondence and inter-departmental coordination.

• Chair internal and site-based meetings to ensure operational continuity.

Skills & Experience Required

Professional Background

• Education: Bachelor's degree in Engineering (Electrical, Electronics, Mechanical) or a related technical discipline.

• Experience: 1–2 years in project coordination or technical support, ideally within the security systems or construction sectors.

• Technical Proficiency: Basic knowledge of AutoCAD and familiarity with electronic security (CCTV, Alarms, Access Control) is a plus.

• Tools: Competency in project management software (MS Project, Trello) and the MS Office Suite.

Core Competencies

• Organization: Superior time management and the ability to handle multiple project threads simultaneously.

• Interpersonal: Excellent communication skills with a customer-centric approach to relationship management.

• Problem Solving: A proactive, detail-oriented mindset with strong follow-up capabilities.

• Collaboration: Proven ability to function effectively within cross-functional technical teams.

Benefits

• Salary: A gross monthly package of Kshs. 60,000 – 70,000.

• Career Growth: Opportunities to transition into full Project Management through mentorship and hands-on site experience.

• Environment: A fast-paced technical workspace involving high-value infrastructure projects.

Interested professionals should submit their CV via the Company Career Page before the deadline on 13th April 2026. For specific inquiries, please contact +254 784 155 512.