Assistant Procurement Officer

Role Overview

The Assistant Procurement Officer handles day-to-day purchasing for the West Pokot mine site, turning authorized requests into accurate orders and following each purchase through to delivery. Reporting to the site Procurement Officer, this role helps keep mining operations supplied while ensuring procurement records, supplier checks and invoice documentation meet company controls and Kenyan tax requirements.

Key Responsibilities

• Check purchase requests for approvals, correct cost codes, quantities and clear technical specifications before processing.
• Create and maintain purchase orders in the ERP system, ensuring item descriptions, prices and delivery details are complete and ready for approval.
• Obtain competitive quotations from approved suppliers and prepare comparisons that consider price, delivery time and freight costs.
• Verify supplier registration documents, KRA PIN details and eTIMS compliance as part of supplier onboarding.
• Track outstanding orders, follow up with suppliers and transport providers, and alert site teams to delivery risks or delays.
• Coordinate deliveries with Stores, including site access and offloading arrangements.
• Match Goods Received Notes to purchase orders and assist Finance with checking invoices against orders and receipts; help investigate discrepancies.
• Keep procurement files audit-ready, confirm required safety documents accompany relevant shipments, and prepare regular order and supplier updates for management.

Requirements & Qualifications

• Diploma or bachelor’s degree in Procurement and Supply Chain Management, Purchasing, Business Administration or a related discipline.
• At least two years of practical purchasing or supply chain experience. Experience in mining, manufacturing, construction or a remote project setting is an advantage.
• Membership of the Kenya Institute of Supplies Management (KISM), or eligibility to register within six months. CPSP-K or CIPS certification is beneficial.
• Experience using an ERP system such as Pronto, SAP, Oracle or Sage, together with intermediate-to-advanced Microsoft Excel skills.
• Working knowledge of KRA eTIMS, VAT and withholding tax requirements, and a valid Certificate of Good Conduct.
• Strong organisation and follow-through, with the ability to manage multiple open orders accurately and communicate effectively with site departments, Finance, Stores and suppliers.
• Demonstrated commitment to ethical procurement, anti-bribery controls, transparent supplier dealings and separation of duties.
• Willingness to work full-time on site at the West Pokot mine on an approved rotational roster.