Transportation Supervisor

Twyford International needs a Transport Supervisor to take ownership of the daily running of its company-owned vehicle fleet. This role keeps vehicles roadworthy, drivers deployed safely and legally, documentation current, and operating costs under control across a busy transport operation. The position is central to making sure the fleet supports reliable service delivery while meeting Kenyan road transport and safety obligations.

Role Overview

The Transport Supervisor will manage the company’s own vehicles and drivers day to day, from dispatch and route planning through maintenance, compliance, and cost tracking. Working primarily from Kajiado with operational support for Kisumu when required, the role acts as the link between fleet performance, driver standards, and management reporting. Success means fewer disruptions, stronger safety compliance, tighter fleet costs, and better visibility of how vehicles and drivers are performing.

Key Responsibilities

• Keep all statutory vehicle documents up to date, including registrations, inspections, licences, permits, and renewals, while maintaining accurate records and ensuring Kenyan transport requirements are met.
• Plan routes, prepare daily dispatch schedules, and monitor delivery timelines, vehicle availability, and utilisation to keep transport operations efficient and responsive.
• Run preventive maintenance and inspection routines, coordinate repairs and servicing, manage workshop scheduling, and oversee spare parts, tyres, and maintenance consumables.
• Control fleet operating costs by tracking tyres, servicing, repairs, parts, and other maintenance expenses, preparing maintenance budgets, analysing costs vehicle by vehicle, and identifying savings that do not compromise safety or reliability.
• Manage own-fleet drivers by assigning daily work, supporting recruitment, interviews, and road tests, assessing performance, recommending retention or replacement, enforcing company procedures, and conducting safety briefings and training.
• Assist Chinese management in developing and implementing fleet procedures covering dispatch, driver management, inspections, preventive maintenance, fuel and tyre management, fleet safety, and accident reporting, then monitor compliance and drive improvement.
• Coordinate accident management and insurance claims, including reporting, investigation, follow-up, liaison with authorities, insurers, and workshops, claim documentation, and identifying recurring safety issues for preventive action.
• Prepare regular fleet reports on vehicle utilisation, availability, maintenance, costs, incidents, and driver performance, and provide management with operational updates, analysis, and recommendations.

Requirements & Qualifications

• Education: Bachelor’s degree in Logistics, Transport Management, Supply Chain Management, Vehicle Engineering, Mechanical Engineering, or a related field. Additional professional qualifications in fleet, transport, or logistics management are an advantage.
• Experience: At least 5 years in transport, fleet, or logistics operations, including a minimum of 2 years managing a company-owned fleet of 30 or more vehicles.
• Fleet operations: Demonstrated experience in fleet operations, driver management, vehicle maintenance, and transport cost control.
• Compliance knowledge: Practical understanding of Kenyan vehicle registration, inspection, and transport licensing requirements, plus fleet compliance management.
• Technical competencies: Accident management and insurance claims follow-up; route planning and transport scheduling; preventive vehicle maintenance and inspection; spare parts, tyres, and consumables management; fleet budgeting and cost control; vehicle-level cost tracking and analysis; driver recruitment, interviewing, and road testing; driver performance management and safety training; development and implementation of fleet procedures; fleet utilisation and operational efficiency analysis.
• Systems and tools: Proficiency in Microsoft Excel for fleet records, cost analysis, and reporting; experience with TMS, GPS tracking, or fleet management systems; strong data analysis and reporting skills.
• Languages: Strong written and verbal English, with the ability to independently prepare reports and communicate with management. Fluency in Swahili is required for effective communication and direct management of local drivers. Ability to communicate effectively with Chinese management is an added advantage.
• Key competencies: Fleet and transport management; leadership and team management; safety-conscious approach; cost control and budgeting; problem-solving and decision-making; route and operational planning; vehicle maintenance coordination; compliance management; communication and reporting; ability to work under pressure; strong organisational and analytical skills.
• Location and mobility: The role is based primarily in Kajiado and requires the flexibility to travel between Kajiado and Kisumu to provide operational support and oversight when needed.