Analyst, Adopt Programmes

KEY RESPONSIBILITIES AND ROLE REQUIREMENTS

Programme Implementation Support

Provide logistical and administrative support to the delivery of the programme; acting as part of the team in ensuring the results articulated in project plans are achieved:

• Facilitate the organisation and smooth execution of training sessions, community campaigns, and advocacy events across multiple countries, ensuring effective outreach and participant engagement.
• Manage and maintain accurate records, schedules, and communication channels with partners related to agribusiness hubs and skilling programs, supporting seamless coordination and information flow.
• Support the systematic tracking and analysis of key indicators, including training participation, youth mobilization, and gender-related outcomes, to inform program improvement and impact measurement.
• Assist in the preparation of high-quality materials, reports, presentations, and briefs for donors and internal stakeholders, ensuring timely and comprehensive documentation of project progress and achievements.
• Coordinate all logistics for site visits, stakeholder meetings, and training-of-trainers events, optimizing resource allocation and participant experience.
• Monitor partner deliverables and reporting timelines, providing timely follow-up and technical support to ensure adherence to program requirements.
• Facilitate knowledge-sharing events and learning sessions, and manage the dissemination of program tools, updates, and best practices.
• Assist the team in preparing presentations, reports, and other key programme documents; as well as editing and formatting documents as requested and in a way that complies with the Mastercard timelines. 
• Ensure completion of the project approval process prior to signing of contracting documentation and release of funds to implementing partner. Support the team in entering records of project progress into the project management, results tracking and knowledge management systems; alert the Lead Programmes to any delays or problems.
• Assist team members in developing and maintaining good working relationships with both internal and external stakeholders; serve as an information resource on status of project/products and respond effectively to queries from stakeholders.

Research and Analysis

Support in undertaking of research and development of relevant collateral required by the team to achieve the Project’s knowledge management objectives.

• Provide general research support by reading widely, keeping abreast of current events or news and sharing relevant information with the team.
• Assist in analysing data and preparing reports related to risk assessment, mitigation strategies, and resilience-building initiatives.
• Compile and synthesize information from various sources to support the team's decision-making processes.
• Support the maintenance of the project knowledge management database (in collaboration with the Development Impact team) and leverage data and information from the database for various operational and strategic objectives. 
• Prepare presentations and documentation as well as other analytical pieces and collateral required for stakeholder engagements.
• Support the development of the Project impact report.
• Support the development of collateral required for project events such as concept notes, agenda, registration forms etc.

Results Tracking and Impact Analysis

Ensure monitoring and evaluation of results is robust and relevant e.g., through timely data collection and active maintenance of a results tracker.

• Ensure robust and relevant monitoring and evaluation of project results, including timely data collection and proactive maintenance of a results tracker.
• Support impact analysis of project–related activities, contributing to periodic pillar reports and external reporting requirements.
• Track periodic reports submitted by implementing partners, ensuring completeness, accuracy, and timely submission.
• Maintain and regularly update the results tracker, sharing updates with the project team and relevant stakeholders, including the Development Impact team.
• Support documentation and record-keeping for project activities, including meeting minutes, project plans, and progress reports.
• Assist in the preparation of presentations and briefing materials for internal and external stakeholders.
• Ensure accurate and timely reporting on project activities, milestones, and outcomes.

Record Keeping

Take overall responsibility in maintenance of AFIYA records and SharePoint folder, storing data according to filing systems for physical and electronic information:

• Ensure that electronic records of all project documents are well organised and stored securely, providing support to the team in maintaining comprehensive records and organising electronic scanning where necessary.
• Manage the maintenance of the project’s paper-based record systems; ensuring that all documents required in a paper form for conformance with legal, regulatory, or contractual obligations are stored effectively for easy retrieval.
• Liaise with communication team to maintain the pillar contact database; includes frequently scanning business cards from contacts and uploading into the master database.
• Maintain records of procurements by the team to ensure compliance with policies and procedures.

Communication & Social Media

Support the Manager Adopt Programmes and team in managing strategic relationships and rolling out the project communication and advocacy plan:

• Work with the project team in the development of written pieces and reports while taking the lead in the dissemination of these reports; ensuring that high standards of written English are maintained, and that content is adjusted to cater for the audience.
• Support the project team in drafting and disseminating communications to project stakeholders.
• Follow a content plan to develop materials; personally creating, and/or editing content provided by other staff, in line with the given message framework, especially supporting a strong social media presence.
• Create and schedule content releases, uploading pre-written pieces and supporting assets.

Carry out any other duties or special assignments as assigned by the Management.

COMPETENCIES
Competencies describe the key behaviours that drive success in all of FSD Africa’s roles, regardless of technical specialism. They have been derived from systematic research correlating performance with personal attributes. 

Competency Levels 

• Level 1: Basic
• Level 2: Foundation   
• Level 3: Specialist
• Level 4: Senior Specialist      
• Level 5: Leading Expert          
• Level 6: Executive

This position requires competency at Foundation Level for all the competencies listed below:

PERSON SPECIFICATIONS

Qualifications and Education

• Minimum of Bachelor's degree with 2 year of experience or High Diploma with 3 years in Business Administration, Project Management, Economics, International Development, or a related field.
• Professional certification in Project Management or Programme Management (e.g., PRINCE2, PMP) would be advantageous.
• Excellent skills in written and spoken English.

Essential Experience, Knowledge, and Skills

• At least 2 year’s administration work experience; a focus on project administration will be an added advantage.
• Proven, strong organisational skills, including the ability to self-start, prioritise and proactively respond to evolving/ unfolding demands.
• Experience in managing processes and analysing information.
• Demonstrably strong customer focus.