Administration Assistant & Driver

Key Responsibilities

• Provide safe, timely, and efficient transportation for authorized staff, visitors, documents, and goods.
• Perform official driving duties for local and longdistance assignments in line with organizational policies.
• Maintain assigned vehicles in clean, roadworthy, and mechanically sound condition at all times.
• Conduct routine daily vehicle inspections including checks on oil, water, tyres, brakes, battery, and fuel levels.
• Report vehicle faults, accidents, and maintenance issues promptly and coordinate repairs as instructed.
• Ensure vehicle insurance, inspection certificates, and licenses remain valid and renewed within required timelines.
• Maintain vehicle logbooks, mileage schedules, fuel consumption reports, and trip records accurately.
• Coordinate vehicle servicing, repairs, and maintenance schedules to minimize downtime.
• Carry out minor vehicle maintenance tasks including oiling and greasing where applicable.
• Support collection, sorting, dispatch, and delivery of internal and external mails and parcels.
• Ensure safe handling and transportation of office documents, valuables, and equipment.
• Support registry and administration functions in line with organizational procedures and operational requirements.
• Maintain proper filing and custody of transport and vehiclerelated documentation.
• Ensure compliance with traffic laws, transport regulations, and internal safety procedures.
• Maintain vehicle cleanliness and ensure proper functioning of safety equipment including first aid kits and fire extinguishers.
• Facilitate movement of visitors, staff, and management as assigned.
• Support office administration duties assigned within HR, Administration, and Registry functions.
• Perform any other duties assigned by management from time to time.

Qualifications & Requirements

• KCSE Certificate or Diploma in Business Administration, Logistics, Transport Management, or a related field will be an added advantage.
• Valid Kenyan Driving License with clean driving record.
• Defensive driving certification will be an added advantage.
• Minimum of 3 years’ relevant driving and administrative support experience.
• Experience in banking, microfinance, SACCO, NGO, or corporate environment is highly preferred.
• Experience in the same business is preferred.
• Good knowledge of Nairobi roads and major routes within Kenya.
• Basic mechanical knowledge and vehicle maintenance understanding.
• Strong organizational and time management skills.
• Good communication and interpersonal skills.
• High level of integrity, professionalism, and reliability.

Key Competencies

• Safe driving and transport coordination
• Vehicle maintenance and inspection
• Logistics and delivery management
• Administrative and registry support
• Communication and interpersonal skills
• Time management and reliability
• Record keeping and documentation
• Attention to detail and safety awareness
• Teamwork and professionalism
• Problemsolving and adaptability