Accounts Officer

GENERAL SUMMARY:

• The Accounts Officer is responsible for maintaining accurate financial records, processing transactions, and supporting financial operations. This role is central to ensuring timely reconciliations, proper documentation, and compliance with organizational policies and procedures. In addition, the role provides structured support to procurement processes, including documentation, vendor coordination,and tracking of purchasing activities. This is a detail-driven execution role suited for someone who is strong in accounting fundamentals and comfortable working in a structured, compliance-focused environment. Exceptional numerical, organizational, communication and spreadsheet skills are essential requirements for this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Financial Operations & Record keeping

• Process and record financial transactions accurately and in a timely manner
• Review and process invoices, ensuring completeness and proper approval before payment
• Manage employee expense reimbursements in line with organizational policies
• Maintain accurate and up-to-date financial records (digital and physical)
• Maintain and update tracking tools for payments and ensure proper allocation and reconciliation

Reconciliations & Reporting

• Perform weekly bank and select general ledger reconciliations
• Identify and resolve discrepancies in a timely manner
• Prepare and post journal entries where required and as advised by the Head of Department
• Maintain supporting schedules for select general ledger accounts

Audit & Compliance

• Ensure all financial transactions are properly documented per policy and audit-ready
• Support internal and external audits by preparing schedules and required documentation
• Maintain strict adherence to finance policies, procedures, and internal controls
• Liaise with external stakeholders (e.g. KRA, vendors) as required

Procurement Support

• Support preparation of procurement documents (e.g. LPOs, Delivery notes) in close collaboration with Division and Department representatives
• Maintain accurate procurement records and track order status
• Coordinate with departments and vendors to ensure timely delivery of goods and services
• Assist in supplier documentation, evaluations, and compliance checks
• Support basic market research and vendor comparisons as needed

Consumables & Administrative Support

• Support monthly stocktaking and asset tagging processes
• Maintain organized filing systems for finance and procurement records
• Provide general administrative support to the Finance Department as needed

Education and Work Experience

• Bachelor’s Degree in Finance, Supplies and Procurement, or similar area of study
• Intermediate level of an Accounting Professional qualification (CPA/ACCA II) or higher
• 3-5 years experience in a similar role, preferably with procurement experience
• High technical proficiency with MS Excel , Google Suite, and familiarity with the use of accounting software and documentation management.
• Knowledge of basic bookkeeping procedures and familiarity with finance regulations

Knowledge, Skills, and Abilities:

• Fluency in English and Swahili.
• Well-developed and mature professional interpersonal skills; ability to interact effectively with colleagues at all organizational levels.
• Exceptional time management and problem-solving skills.
• Ability to handle confidential and sensitive information with appropriate discretion.
• Ability to respond quickly and maintain composure in situations that impact the safety and security of children.
• Ability to exercise judgment and discretion when making independent decisions.