Accounts Clerk

Role Overview

This position keeps the financial backbone of a busy Nairobi-based beverage manufacturer running smoothly. You will spend your days processing customer invoices, recording receipts, and updating the general ledger in Tally ERP, making sure every transaction is traceable and accurate. By maintaining clean bookkeeping and organised files, you directly enable month-end reporting and smooth audits for the finance team.

Key Responsibilities

• Prepare and send accurate sales invoices and customer statements through Tally ERP, checking unit prices, quantities, and discounts against approved sales orders before finalising.
• Raise credit notes and handle customer billing adjustments only after confirming they meet internal authorisation rules.
• Post all customer payments into the system and match each payment to the correct open invoice, while filing receipts and bank deposit slips in an orderly way.
• Create journal vouchers for everyday costs, raw material purchases, and administrative expenses, keeping the ledger balanced and error-free.
• Manage petty cash by recording each disbursement, verifying supporting receipts, and counting the cash box on a regular schedule.
• Help reconcile supplier and customer accounts by investigating mismatched balances and flagging any issues to the senior accountant promptly.
• Compile daily cash summaries, weekly sales figures, and monthly balance schedules to support management reporting.
• Keep both physical and digital financial records structured and easy to retrieve, providing quick document access for internal checks or statutory audits.

Requirements & Qualifications

• Hold a diploma in Accounting, Finance, Business Administration, or a related field; partial CPA status (Section 1 or 2) is a plus.
• Bring 1–2 years of hands-on experience in bookkeeping, billing, or general finance work, preferably within FMCG, beverage, or manufacturing settings.
• Demonstrate practical, daily-use proficiency in Tally ERP for invoicing, receipt entries, and ledger postings — this is a mandatory requirement.
• Understand double-entry bookkeeping, basic reconciliation methods, and use Microsoft Excel and Word competently (sums, filters, tables).
• Be fully available to work on-site in Baba Dogo, Nairobi, on a full-time schedule.
• Show strong numerical accuracy, disciplined filing habits, and complete trustworthiness when handling cash and confidential financial information.

What We Offer / Why Join

• Real accounting exposure inside an active beverage production environment, giving you insight into how finance supports manufacturing.
• Opportunity to sharpen your Tally ERP skills and understand inventory-linked accounting workflows in a practical setting.
• A clear path to grow into Assistant Accountant or Senior Finance Officer roles as you gain full-cycle experience.