Description:
The International Livestock Research Institute (ILRI) works to improve food security and reduce poverty in developing countries through research for better and more sustainable use of livestock. ILRI is a CGIAR research centre - part of a global research partnership for a food-secure future.
Prepare VAT exemption applications on real time basis and share with liaison at least twice a week; in addition, liaise with Liaison officer for their filing.
Track submitted applications to ensure approved certificates are received promptly and within the validity period.
Inform suppliers when certificates are ready for collection and ensure timely follow-up, so they are collected before the validity period lapses.
Reverse accrued VAT amounts once suppliers have collected their certificates.
Prepare and share VAT schedule/progress reports on a weekly basis with the relevant stakeholders.
Conduct monthly reconciliations to ensure all VAT applications are accounted for and prompt action is taken on any discrepancies.
Ensure all time‑barred applications are addressed within the first month.
Maintain accurate VAT records and prepare monthly aging schedules to ensure that balances in VAT account (62500) are not outstanding for more than six months. Monthly reports should be shared with the Supervisor.
Risk Management
Proactively identify risks arising from delayed, expired, or unclaimed VAT certificates and take timely action to mitigate them.
Monitor VAT account (62500) to prevent prolonged outstanding balances and revenue leakage.
Ensure timely escalation of high‑risk or non‑compliant VAT items to management.
Support mitigation measures to minimize financial exposure and maintain compliance.
Ensure proper filing of all documentation relating to this function both in physical and soft copy forms.
Provide additional support on demand to the clients of the unit.
Train the alternate position holder in all aspects of this job to ensure continuity.
Help other unit members to learn and excel in their work.
Support audit processes by providing the VAT schedules and relevant support documents as required.
Perform any other assigned activities within the Unit as needed.
Requirements
Bachelor’s degree in business or a related field
At least CPA Intermediate level
Strong computer skills, with solid proficiency in Microsoft Office, particularly Excel
At least 1 year of experience in a relevant role
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