Accounts Assistant (Real Estate Management)
Posted:
Company Details
Industry:
Civil Engineering
Website:
http://www.burhaniengineers.com/
Description:
Burhani Engineers Ltd. offers end-to-end solutions in electrical, instrumentation, mechanical and civil fields. Burhani Engineers Ltd. is an established EPC Electrical & Instrumentation Engineering company operating in the East and Central Africa region with offices in Nairobi, Mombasa, Kampala and …
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Job Details
Job Type:
Full Time
Workplace Type:
On-site
Qualification:
Diploma
Job Experience:
Mandatory
Job Location:
Nairobi County, Kenya
Closing Date:
Undisclosed
Salary:
Undisclosed
Other Pay:
Benefits
Job Category:
Accounting, Audit, Finance
Job Description
Key Responsibilities
- Accounts Receivable (Tenants & Lease Finance)
- Record and reconcile tenant rent payments, service charges, parking fees, utilities, and other income streams.
- Generate and send tenant invoices, rent demands, and statements.
- Track rent arrears, follow up with tenants, and escalate long-overdue accounts.
- Maintain an updated tenant ledger for each property.
- Assist in monitoring lease expiry, rent escalation schedules, and deposit tracking.
- Accounts Payable (Suppliers & Contractors)
- Receive, verify, and post vendor invoices (maintenance, utilities, security, cleaning, repairs).
- Maintain a log of supplier contracts and payment schedules.
- Prepare and process payment vouchers, cheque write-ups, and bank transfers.
- Reconcile supplier statements and resolve discrepancies.
- Bank & Cash Reconciliation
- Perform daily, weekly, and monthly bank reconciliations for rent accounts, service charge accounts, and operational accounts.
- Track and reconcile petty cash for property maintenance operations.
- Service Charge & Property Expense Management
- Assist in preparing annual service charge budgets.
- Maintain proper documentation of property operating expenses.
- Monitor utility bills (water, electricity), common-area maintenance charges, and sinking fund postings.
- Support preparation of service charge reconciliation statements for property owners.
- Financial Reporting & Documentation
- Assist in preparing monthly, quarterly, and annual financial reports.
- Maintain orderly and secure accounting files (leases, invoices, receipts, vouchers).
- Support audit schedules and respond to auditor queries during audits.
- Compliance & Systems
- Ensure all accounting tasks comply with Kenyan financial regulations (e.g., KRA, VAT Act, Income Tax Act).
- Update financial data in accounting/property management systems (QuickBooks, Sage, In4Suite, Tally).
- Maintain confidentiality of financial and tenant information.
Qualifications
Required
- Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or related field.
- 1–2 years accounting experience (preferably in real estate/property management).
- Proficiency in MS Excel (pivot tables, VLOOKUPs) and accounting software.
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