Accounts Assistant M/F
Posted:
Company Details
Industry:
Logistics and Supply Chain
Website:
https://www.aglgroup.com/en/
Description:
AGL (Africa Global Logistics), the reference multimodal logistics operator in Africa, is part of the MSC family. With 23,000 employees in 50 countries, the company connects Africa to Africa and to the rest of the world. AGL relies on its 250 subsidiaries in Africa, Haiti, Timor and Indonesia to prov…
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Job Details
Job Type:
Full Time
Workplace Type:
On-site
Qualification:
Diploma
Job Experience:
Mandatory
Job Location:
Nairobi County, Kenya
Closing Date:
Undisclosed
Salary:
KES Unspecified / month
Other Pay:
Benefits
Job Category:
Accounting, Finance
Job Description
Job Title: Accounts Payable Associate – Transport Invoicing
Job Summary
We are seeking a detail-oriented and organized professional to manage the end-to-end process of transporter invoices. The role involves invoice receipt, tracking, booking, dispute resolution, and supporting account creation for new suppliers. The ideal candidate will ensure compliance, accuracy, and timely processing in line with company policies.
Key Responsibilities
Invoice Receipt and Tracking
- Receive supplier invoices from the front desk.
- Sort and confirm all received invoices via email from the front desk.
- Check that invoices have all required details: tax receipt, buyer’s PIN, LPO, and current date.
- Ensure all invoices are accompanied by required supporting documents (e.g., LPO, contract, delivery note).
- Track received supplier invoices within 24 hours of receipt.
Tracking Reports
- Share and dispatch the daily tracking report every day.
- Ensure the daily tracking report contains only invoices tracked for that day.
- Verify that all dispatched invoices have been tracked and correctly routed to the appropriate department.
- Prepare and share the weekly tracking report at the beginning of each week.
- Assist in cleaning up the tracking report.
- File all dispatch reports in the specified file.
Booking of Invoices
- Receive tagging charge invoices from approvers.
- Book approved tagging charges within 1 day.
- Forward booked tagging charge invoices to filing with a clear dispatch note.
Dispute Follow‑ups
- Communicate all disputes to suppliers regarding non‑compliant invoices.
- Maintain a record of all disputes under review at any time.
- Escalate disputes to account handlers, supervisor, or higher management in case of non‑response from suppliers.
- Ensure timely booking of disputed invoices to avoid loss on VAT.
Relieving and Account Creation
- Act as a reliever for transporter invoice booking and urgent payments when needed.
- Follow up on new suppliers who do not yet have accounts created.
- Fill account creation forms for transporters who have undergone compliance.
Other Matters
- Any other responsibilities as may be assigned by the Financial Controller or Senior Management.
Qualifications
- Business Degree.
- CPA (K), ACCA, CFA, or equivalent professional certification.
- Minimum 3 years experience in a similar role.
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Contact Information
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