Accounts Assistant

Role Overview

You will be the operational backbone of the finance team, handling the daily flow of financial data so that every transaction is captured accurately and every record is audit-ready. Your work directly supports budgeting, compliance, and donor reporting, ensuring that the organization can account for every shilling spent and received. This role suits a detail-oriented accounting professional who enjoys combining routine financial processing with broader administrative coordination.

Key Responsibilities

• Keep the general ledger up to date by entering all financial transactions into the accounting system within required timelines.
• Review and process supplier invoices, payment vouchers, and staff expense claims, verifying that approvals and supporting documents are complete.
• Prepare payment batches and ensure that all outgoing payments are accurately coded and authorized before release.
• Carry out monthly reconciliations for bank accounts, cash holdings, and balance sheet items, investigating and resolving any discrepancies.
• Support accounts payable and receivable cycles, including tracking outstanding balances and following up on overdue items.
• Assist with month-end and year-end closing routines, including accruals, prepayments, and journal postings.
• Help monitor budget utilization by comparing actual expenditures against approved budgets and flagging variances.
• Prepare statutory payment schedules and assist with tax filings, ensuring compliance with local regulations and donor conditions.
• Compile documentation and schedules requested by internal and external auditors, and respond to audit queries as needed.
• Carry out additional finance and administrative tasks assigned by the Finance Manager to support the smooth running of the department.

Requirements & Qualifications

• Bachelor's degree in Accounting, Finance, Commerce, or a related business discipline.
• CPA Part II or an equivalent professional accounting qualification; CPA Part III will be viewed favorably.
• At least two years of hands-on experience in an accounting or finance role, with demonstrated ability to process transactions and produce reconciliations.
• Prior experience in a non-governmental organization, conservation body, or donor-funded project is an added advantage, particularly familiarity with donor reporting norms.
• Working proficiency with accounting software such as Sage or similar platforms, including the ability to extract and analyze ledger data.
• Strong command of Microsoft Excel, including pivot tables, VLOOKUPs, and basic formulas, along with solid skills in Word and Outlook.
• High level of accuracy, organizational discipline, and the ability to meet strict monthly and quarterly deadlines.