Registrar, Administration & Human Resource

Job Title: Registrar (Administration and Human Resource)

Qualifications

For appointment to this grade, an officer must have:

• Doctorate Degree (PhD) from an accredited and recognized University in the relevant field;
• Master’s Degree in any of the following disciplines: Business Administration, Public Administration, Human Resource Management or equivalent qualification from a recognized institution;
• A Bachelor’s Degree in any of the following disciplines: Public Administration, Business Administration, Human Resource Management, Office Management or any other relevant social science from a recognized institution;
• Served in the grade of Deputy Registrar, Grade 14 or in a comparable position for a minimum period of three (3) years;
• CS(K) / CHRP or Postgraduate Diploma in a relevant area;
• Registration with the relevant professional body;
• Evidence of participation and contribution in seminars / conferences / research related to administration and management;
• Certificate in Strategic Leadership Development Programme lasting not less than six (6) weeks will be an added advantage;
• Certificate in Computer Application skills from a recognized institution; and
• Demonstrated professional competency and managerial skills as reflected in work performance and results.

Key Responsibilities

• Overall be responsible for the supervision and management of all administrative and operational functions of the Office of the Registrar (Administration and Human Resources);
• Formulating and reviewing administrative services policies and procedures;
• Coordinating training and development programmes of staff in the University and ensuring their implementation;
• Determining equitable monetary and non-monetary remuneration of employees in the University considering legal and statutory provisions;
• Ensuring proper health and safety working conditions as provided for in applicable laws;
• Ensuring smooth and efficient operations of the Personnel, Central and Blue Registries;
• Ensuring safe custody and maintenance of personnel and other records;
• Ensuring industrial peace in the University by helping in collective bargaining, joint consultations and settlement of disputes;
• Ensuring processing of staff engagement/disengagement is done in accordance with the approved policies;
• Advising top management on formulation and evaluation of human resource programmes, policies and procedures;
• Providing advice to heads of Departments regarding manpower planning, job analysis, design, recruitment and selection of staff;
• Directing general maintenance;
• Managing and controlling office accommodation;
• Overseeing coordination of disaster management, emergency response activities;
• Planning and coordinating office accommodation;
• Coaching, mentoring and developing staff;
• Exercising such other powers, perform such other duties and discharge such other official functions as are assigned by the Deputy Vice Chancellor / authorized officer or are prescribed by the policies and regulations of the University;
• Shall be a member of Senate and University Management Board; and
• Secretary to University Management Board.

How to Apply

All applications should be clearly marked with the reference number of the advertised position and submitted as follows:

Hard Copies: Three (3) hard copies must be submitted and be addressed to:

The Vice Chancellor,
Kibabii University,
P.O. Box 1699-50200,
Bungoma

OR Dropped at:

Kibabii University – Main Campus
Administration Registry, Third Floor Room ADA 306

Electronic Copies: An electronic scanned copy in PDF format (as one running document) must be sent to the following e-mail: [email protected] for the position of Registrar (Administration and Human Resource); and [email protected] for all other positions.