HR & Administration Officer

Tasks

Human Resource

Recruitment & Onboarding

• Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and reference checks.
• Support hiring managers in the recruitment process.
• Prepare employment contracts and onboarding documentation.
• Facilitate onboarding and orientation of new employees.
• Maintain updated employee records and personnel files.

Employee Relations

• Serve as the first point of contact for employee HR-related inquiries.
• Support employee engagement initiatives and wellness programs.
• Assist in handling employee grievances and disciplinary matters.
• Ensure consistent application of HR policies and procedures.

Performance Management

• Coordinate probation reviews and annual performance appraisals.
• Track performance improvement plans and employee development initiatives.
• Support managers in setting and reviewing performance objectives.

HR Compliance

• Ensure compliance with Kenyan labor laws and regulatory requirements.
• Maintain HR records, contracts, statutory documents, and employee data.
• Monitor contract renewals, leave balances, and employee documentation.
• Support internal and external audits related to HR.

Payroll & Benefits Administration

• Prepare monthly payroll inputs, including leave, overtime, deductions, and
• allowances.
• Coordinate statutory remittances and employee benefits administration.
• Manage employee medical insurance, pension, and other benefits.
• Maintain accurate payroll and HRIS records.

Learning & Development

• Coordinate staff training programs and professional development initiatives.
• Maintain training records and monitor mandatory certifications for clinical staff.
• Support succession planning and talent development programs.

Administration

Office & Facility Management

• Oversee day-to-day administrative operations of corporate offices.
• Manage office supplies, inventory, and procurement requests.
• Coordinate maintenance of office equipment and facilities.
• Ensure a safe, clean, and professional working environment.

Asset Management

• Maintain an up-to-date fixed asset register.
• Coordinate issuance and recovery of company assets.
• Conduct periodic asset verification exercises.

Vendor & Service Provider Management

• Coordinate relationships with facility service providers and vendors.
• Monitor service contracts and renewals.
• Support procurement processes and supplier documentation.

Documentation & Reporting

• Maintain administrative records and filing systems.
• Prepare HR and administrative reports as required.
• Track departmental KPIs and action plans.

Requirements

Education

• Bachelor's Degree in Human Resource Management, Business Administration, or related field.
• Higher National Diploma in Human Resource Management may be considered with relevant experience.

Experience

• 3–5 years of HR and administration experience.
• Experience in a healthcare, hospital, clinic, or medical services environment is highly desirable.
• Experience handling payroll, employee relations, and HR compliance.