Administrative Assistant III

Position: Administrative Assistant III

Date Posted: June 12, 2026

Industry: Healthcare / Academic Research / Education

Employment Type: Full Time

Experience: Minimum 4+ Years of Administrative Support Experience Required (or Equivalent Combination of Education and Experience)

Qualification: High School Diploma Required; Additional Administrative Training or Relevant College Education Preferred

Salary: $29.01 – $30.77 per Hour

Location: Bronx, NY, United States, REMOTE

Company: Albert Einstein College of Medicine

Description:

Albert Einstein College of Medicine is seeking a highly organized and detail-oriented Administrative Assistant III to support the daily operations of the Brain and Cognitive Health Technology (BCHT) division. This role is suited for individuals who thrive in academic and research environments and can effectively manage multiple administrative responsibilities with accuracy and professionalism.

The selected candidate will play a key role in supporting faculty, researchers, and departmental staff by ensuring smooth coordination of communication, documentation, scheduling, and operational tasks. This position also requires comfort with modern digital tools, collaboration platforms, and evolving workplace technologies.

The role offers an opportunity to contribute to a dynamic academic research setting while supporting innovative work in cognitive health and neuroscience-related initiatives.

Key Responsibilities:

• Provide administrative support to faculty members and departmental staff.

• Prepare, format, and distribute correspondence, reports, presentations, and meeting materials.

• Proofread and edit documents to ensure accuracy, clarity, and proper formatting.

• Manage calendars, schedule appointments, and coordinate meetings and events.

• Support organization of seminars, departmental meetings, and research sessions.

• Maintain physical and digital filing systems, databases, and shared records.

• Assist with office operations including supply requests, reimbursements, and work orders.

• Prepare travel requests, expense reports, and purchasing documentation.

• Coordinate mail distribution, reception duties, and general office support tasks.

• Assist with virtual meetings using Zoom and Microsoft Teams.

• Support the use of digital platforms, cloud-based systems, and collaboration tools.

• Maintain professionalism when interacting with faculty, students, researchers, and external partners.

• Adapt to new technologies, including AI tools and automation systems as required.

• Perform additional administrative and project-related tasks as assigned.

Requirements:

• High School Diploma required; additional education preferred.

• Minimum 4+ years of administrative or executive support experience.

• Strong written and verbal communication skills.

• Excellent organizational and multitasking abilities.

• Ability to work independently and within a team environment.

• Strong attention to detail and problem-solving skills.

• Ability to handle confidential and sensitive information professionally.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Familiarity with Google Workspace tools (Docs, Sheets, Drive, Calendar).

• Experience with Zoom, Microsoft Teams, and digital collaboration tools.

• Strong knowledge of:
• Office Administration & Coordination
• Calendar & Scheduling Systems
• Document Preparation & Editing
• Database & File Management
• Expense & Travel Processing
• Academic/Research Administrative Support

Benefits:

• Hourly pay range: $29.01 – $30.77 per hour.

• Structured pay progression based on union contract.

• Opportunity to work in a leading academic and research institution.

• Exposure to advanced healthcare and cognitive research environments.

• Stable and professional work environment with long-term growth potential.