Transport Manager M/F

Job Title: Transport Operations Manager

Job Summary

Lead and manage the Company's transport operations by ensuring efficient planning, allocation, execution, and monitoring of all transport activities. The role focuses on optimizing fleet utilization, managing transporter relationships, ensuring regulatory compliance, controlling transport costs, and delivering exceptional customer service in line with operational and commercial objectives.

Key Responsibilities

Transport Operations Management

• Lead the planning, coordination, and execution of all transport operations to ensure timely cargo movement and service delivery.
• Develop transport schedules, allocate resources, and monitor execution to maximize fleet utilization and operational efficiency.
• Ensure daily transport activities are executed in accordance with customer requirements and operational priorities.
• Monitor operational performance and implement corrective actions to resolve delays and service disruptions.

Transport Planning & Fleet Optimization

• Optimize truck allocation, route planning, and transporter utilization to improve operational efficiency and reduce transport costs.
• Monitor transporter performance, equipment availability, and capacity planning to meet customer demand.
• Ensure effective planning of loading schedules, departures, and delivery timelines.

Transporter & Vendor Management

• Develop and maintain strategic relationships with transport service providers to ensure reliable and cost-effective transport solutions.
• Evaluate transporter performance against agreed service levels and contractual obligations.
• Support transporter onboarding, qualification, and performance improvement initiatives.
• Participate in rate negotiations to improve transport cost competitiveness.

Customs & Regulatory Compliance

• Ensure compliance with all transport-related customs documentation and statutory requirements, including T1s, Exit Notes, T812 documentation, and transit regulations.
• Monitor changes in customs regulations and implement operational changes where required.
• Ensure transport documentation is processed accurately and within required timelines.

Customer Service & Operational Coordination

• Coordinate closely with Commercial, Customer Service, Customs, and Warehouse teams to ensure seamless transport execution.
• Maintain proactive communication with customers regarding shipment status and delivery performance.

Performance Reporting & Cost Management

• Prepare and present daily, weekly, and monthly transport performance reports.
• Monitor transport costs, transporter buying rates, and operational KPIs to identify improvement opportunities.
• Analyse operational performance trends and recommend initiatives that improve efficiency, profitability, and customer satisfaction.

Leadership & Continuous Improvement

• Lead, coach, and develop the transport team to achieve operational excellence.
• Conduct performance reviews and ensure individual objectives align with departmental goals.

Qualifications & Experience

• Bachelor’s Degree in Logistics, Supply Chain Management, Transport Management, Business Administration, or a related field.
• Minimum 5–7 years’ experience in transport or logistics operations, with at least 3 years in a supervisory or management role.
• Strong understanding of clearing & forwarding, customs procedures, and regional transit operations.
• Working knowledge of KRA, KPA, URA, and regional customs systems.
• ERP and transport management system experience is highly desirable.