Specialist, Recruitment

High-level Responsibilities

• Team management
• Stakeholder management
• Candidate management
• Candidate sourcing, processing, and endorsement
• Job offers and onboarding
• Reporting

Specific Responsibilities

Collaboration with Hiring Managers

• Understand the hiring requirements of a specific role through open communication with the hiring manager
• Ensure that all needed information is gathered using the job description template including but not limited to:
• Position Summary
  • Specific Duties and Responsibilities
  • Metrics
  • About You (Qualifications)
  • Hiring Plan
  • Interview Questions

Searching

• Post the open position in the Athena Applicant Tracking System tool 
• Utilize all sourcing channels in searching for a good pool of candidates including online job portals, social media platforms and LinkedIn, referral program, own network
• Coordinate with Recruitment Marketing Specialist for any marketing material needed for sourcing initiatives

Processing

• Process the pool of candidates in the bucket for a specific position
• Administer exams and project tests and/or endorse the applicant to the Test Administrator as applicable
• Conduct final interviews
• Prepare a corporate profile of each qualified candidate

Endorsement

• Endorse to the hiring manager the qualified candidates for the position
• Coordinate the availability of the hiring manager to conduct the interviews
• Coordinate with the candidate on the interview schedules
• Send meeting invites for the scheduled interviews
• Ensure attendance of the hiring manager and the candidate for the scheduled interview

Feedback Giving

• Get the results of the interview and hiring decision of the hiring manager
• Share the hiring results to the candidate via email

Onboarding

• Conduct job offer to the chosen candidate
• Endorse to 3rd party partner for Background Investigation
• Endorse for onboarding

Management of the ATS 

Reporting

• Regularly submit reports on the status of XP vacancies

Continuous Improvement

• Anticipate hiring needs of various Athena departments
• Build the reputation of Athena that passive applicants send their CVs even without any actual open positions
• Build a database of applicants for Athena corporate positions
• Build a database of job descriptions and hiring plans for all existing positions
• Develop testing tools on basic skills for administrative functions, supervisory positions, and leadership competency
• Develop unstructured questions for the 1st part of the interview (building rapport and validation of Athena culture) and incorporate the structured/behavioral questions for the 2nd part of the interview which will be used by the final interviewers
• Stay up to date on current trends, best practices and new opportunities on headhunting and executive searches

Your Metrics Results

• Sense of Urgency = demonstrates a sense of urgency and drives closure of tasks
• Project Management = creates and manages project plans to achieve business goals
• Timeliness = prompt submission of reports and reply to emails
• Quality/Attrition = 90 day retention of new hire
• Time to Hire = 30 days for non-working candidates, 60 days for working candidates
• Cost per Hire = within budget of the approved CPH

External and Internal Customers

• Candidate Feedback = applicant satisfaction during the course of the specific stage of the recruitment process
• Hiring Manager = internal customer satisfaction in the hiring process of a specific position

Values

• Teamwork - we are one team and shares one vision that gains strength from our professional diversity
• Integrity - we uphold strong moral uprightness
• Respect - we treat our applicants and our clients with mutual respect, sensitivity and embrace individual diversity
• Passionate - we are passionate about recruitment showing enthusiasm, drive and energy while understanding of the needs of our applicants and our clients
• Accountability - we take ownership in seizing opportunities and honor our commitments, we use experience and good judgment to support the company
• Excellence - we deliver what we promised while working to the highest quality standard
• Communication - we ensure clear communication, we encourage open exchange of ideas and opinions
• Continuous Improvement - we proactively seek to improve ourselves and our service quality to exceed client expectations with forward-looking ideas

About You

• Solid Experience
  • At least 5 years of work experience in end-to-end corporate recruitment experience
  • In-depth understanding of recruitment processes and candidate selection processes including boolean passive searches and utilizing job portal
• Excellent communication and interpersonal skills
• Inherently motivated and professionally persistent
• Listening skills and time management
• Excellent project management and multi-tasking skills
• Creative thinker and proactive problem solver 
• A police clearance is required for successful candidates and should be readily available once identified for the role