Job Purpose:
The Purchase Assistant will support in coordinating purchases within the region, seeking quotations, and preparation of price comparison and follow up on reports.
Key responsibilities:
- Monitor price variances within the E.A region.
- Obtain competitive quotes from various suppliers and recommend or award the order to the supplier with the most competitive prices
- Communicate with end users to clearly understand the requirements of the items required and also keep them informed on the status of their enquiries
- Ensure that users’ requirements are confirmed by way of sign-off on evaluation forms or by email for regional purchase.
- Follow up with suppliers to ensure timely responses on regional requirements and delivery items.
- Provide all the necessary information for approval of a purchase order. Requirements include comparisons of quotes received with confirmed best price negotiated, availability of item, delivery period
- Inform users of new products
- Arrange periodic meetings with regional institutions
- Carry out negotiations with suppliers
- Assist Capex Team with their daily purchasing process.
- Consolidate import orders for the regional network
- Preparing weekly/periodic enquiries status and price variance reports for each institution and compile quarterly savings reports and other reports as may be required.
- Carry out other responsibilities as assigned by the department supervisor/manager
Qualifications and skills requirements:
- Bachelor’s degree in Purchasing and Supply Chain, or a business relevant field.
- Member of the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM).
- Minimum of 2 years’ work experience in a supervisory level in a purchasing and/or warehouse function
- Ability to work in team
- Excellent customer service skills
- Attention to detail
- Trustworthy and Dependable
- Knowledge of warehousing/stocking
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