Receptionist / Executive Secretary
Posted:
Job Description
Receptionist / Executive Secretary (Admin Support)
Overview:
We are currently seeking a highly organized, proactive, and versatile individual to join our team as a Receptionist / Executive Secretary. This dual-role position combines front desk management with a wide range of administrative responsibilities. The ideal candidate will be confident, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.
Key Responsibilities:
- Greet visitors and clients in a professional and courteous manner, directing them to the appropriate personnel or department.
- Handle and route incoming calls, take accurate messages, and ensure timely follow-up.
- Manage incoming and outgoing mail, packages, and courier deliveries.
- Coordinate meetings, appointments, and travel arrangements for executives and team members.
- Maintain and update physical and electronic filing systems for efficient document retrieval.
- Oversee company documents and official records.
- Process and manage company bill payments, including DEWA, Etisalat, DU, internet, phone, and other facility-related services.
- Ensure smooth day-to-day office operations, including stationery, pantry, and housekeeping management.
- Act as the central point of coordination for office administration and support services.
Qualifications & Skills:
- 2–4 years of experience in a receptionist, executive assistant, or administrative role, preferably within shipping/logistics or corporate services.
- Familiarity with billing and utility platforms (DEWA, Etisalat, DU, etc.).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong verbal and written communication skills.
- Excellent organizational and time-management abilities.
- Ability to multitask, prioritize, and work efficiently under pressure.
- Positive attitude, proactive mindset, and ability to work independently with minimal supervision.
How to Apply:
If you are interested, please share your CV at [email protected] with the subject line:
“Receptionist / Executive Secretary (Admin Support)”
Job Types: Full-time, Permanent
Work Location: In person
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